Receptionist/ Administrative Assistant

5 days ago


Honolulu, Hawaii, United States HiEmployment Full time
Job Summary

HiEmployment is seeking a highly organized and detail-oriented Receptionist/Administrative Assistant to join our close-knit team. As a key member of our Staffing Team, you will be responsible for ensuring a smooth and efficient workflow, providing exceptional customer service, and supporting the recruitment process.

Key Responsibilities
  • Greet visitors and manage communications with clients, temps, and staffing personnel
  • Handle mail and deliveries, send out communications, and file documents
  • Schedule meetings, tasks, and reservations, and perform administrative tasks such as filing, faxing, copying, and scanning
  • Manage security and ensure a safe and welcoming environment for all
Additional Responsibilities

You will also be responsible for:

  • Assisting with new hire paperwork, data entry, and background checks
  • Conducting phone screenings and walk-ins, and taking an influx of prospective candidates
  • Coordinating placement activities, including selecting well-matched candidates and maintaining ongoing contact with clients and temporary professionals
  • Providing exceptional customer service and resolving any customer service issues quickly and efficiently
Requirements

To be successful in this role, you will need:

  • 1 or more years of directly related experience
  • A college education in a relevant business field
  • Excellent communication and interpersonal skills
  • Ability to audit daily records, manage the recruiting and scheduling process, and work in a fast-paced environment
  • Self-motivation, attention to detail, and strong analytical skills
Preferred Qualifications

Prior experience working for a human resource administration or recruiting firm is a plus. Proficiency in electronic switchboards, MS Office, Excel, Microsoft Project, and HRIS experience is also preferred.


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