Administrative Support Professional

3 weeks ago


Fort Lauderdale, Florida, United States University of Miami Full time

The University of Miami is a leading academic medical center in South Florida, offering a wide range of healthcare services to the community. As a full-time Senior Administrative Assistant, you will play a crucial role in supporting the daily operations of the Department of Radiation Oncology at UHealth Plantation.

Job Summary: We are seeking an experienced and skilled administrative professional to provide high-level support to our department leadership and staff. The ideal candidate will have a strong background in office operations, excellent communication skills, and the ability to maintain confidentiality.

Key Responsibilities:

  • Support department leadership with daily clerical tasks, including preparing reports, charts, and presentations.
  • Collect, review, and analyze complex data to inform department decisions.
  • Respond to non-routine inquiries from external and internal sources, providing correspondence and messaging on behalf of department leadership.
  • Plan meetings and take detailed minutes, as needed.
  • Answer phone calls, provide information to callers, and connect them to appropriate staff.
  • Schedule appointments and update calendars.
  • Makes travel arrangements and reservations for department leadership and staff, as needed.
  • Compose and type correspondence, including informative materials, and create spreadsheets and presentations.
  • Greets and provides general support to visitors.
  • Develops and maintains department filing systems.

Requirements:

  • High school diploma or equivalent required.
  • Minimum 3 years of relevant experience in office administration.
  • General knowledge of office procedures and operations.
  • Ability to accurately prepare and maintain records, files, reports, and correspondence.
  • Ability to communicate effectively in both oral and written form.
  • Ability to maintain effective interpersonal relationships.
  • Ability to process and handle confidential information with discretion.
  • Proficiency in computer software, including Microsoft Office.

Benefits:

The University of Miami offers a competitive salary range of $45,000 - $65,000 per year, depending on experience. We also provide a comprehensive benefits package, including medical, dental, and tuition remission.

Why Join Us:

As a member of our team, you will have the opportunity to work in a dynamic and fast-paced environment, supporting a leading academic medical center in South Florida. You will have the chance to develop your skills and expertise in office administration, while contributing to the success of our department and the University of Miami.



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