Administrative Assistant

2 days ago


Prescott, Arizona, United States City of Prescott Full time
Job Summary

We are seeking a highly skilled and detail-oriented Administrative Specialist to join our team at the City of Prescott. As a key member of our staff, you will provide exceptional support to our Police Department, ensuring the smooth operation of daily activities and maintaining accurate records.

Key Responsibilities
  • Provide receptionist services, greeting visitors, and directing calls and messages to the appropriate personnel.
  • Assist with daily operations, including customer service, data entry, and record-keeping.
  • Prepare and distribute documents, reports, and other materials as needed.
  • Develop and maintain databases related to criminal cases, using computer-based research programs.
  • Interact with members of the court, prosecution, and defense to prepare and present cases.
  • Process invoices, PCards, and other documents, and complete service requests for customers.
  • Assist with budget preparation, financial reporting, and grant management.
  • Perform other duties as assigned, including substituting for office staff during absences.
Requirements
  • High school diploma or equivalent, with three years of secretarial/clerical experience, including customer service and public contact.
  • Valid Arizona driver's license and ability to pass a pre-employment background screening.
  • Knowledge of office procedures, computer software, and Microsoft Office Suite products.
  • Excellent communication, organizational, and problem-solving skills.
What We Offer

The City of Prescott offers a competitive salary, excellent benefits, and a dynamic work environment. If you are a motivated and detail-oriented individual who is passionate about public service, we encourage you to apply for this exciting opportunity.



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