Administrative Support Specialist

4 weeks ago


Rockville, Maryland, United States CMT Full time

About CMT Services, Inc.

CMT Services, Inc. is a dynamic and growing small business supporting Federal, State, and Local government agencies. As a SBA-certified HUBZone, Woman Owned Small Business (WOSB), we deliver quality, professional services to support the missions and strategic business goals of our clients. Our core values of Integrity & Commitment drive our mission to continue delivering the highest quality services to our customers by applying best practices from our team of Industry experts.

Job Summary

We are seeking an experienced Administrative Support Specialist to join our team. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes performing data entry, scanning and filing paper documents, preparing records for archiving, and ensuring compliance with established policies and procedures.

Key Responsibilities

  • Perform data entry and maintain accurate records
  • Scan and file paper documents, and prepare records for archiving
  • Ensure compliance with established policies and procedures
  • Answer phones, open and route mail, create correspondence, flyers, letters, syllabi, tests, and/or reports
  • Act as the initial point of contact for office, directing calls and walk-ins to appropriate staff or departments
  • Manage and maintain schedules and calendars
  • Order and maintain supplies through various vendors
  • Maintain manual and/or automated financial, accounting, personnel, and other administrative and management files and records, ensuring confidentiality where appropriate
  • Attend meetings, take notes, and distribute information as appropriate
  • Perform calculations and data entry
  • Manage web page(s) administrative area

Requirements

  • High school diploma or GED
  • At least one year of progressively responsible experience providing office administrative support involving customer service
  • Experience using Microsoft Office Suite
  • Appropriate use of spelling, grammar, writing styles, and formats
  • Ability to perform basic mathematical computations
  • Ability to organize work and timely perform assignments


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