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Administrative Assistant

2 months ago

Harrisburg, Pennsylvania, United States Commonwealth of Pennsylvania Full time
Job Summary

We are seeking a highly organized and analytical Administrative Assistant 1 to join our team at the Department of Education. As a key member of the Bureau of Library Development, you will play a crucial role in planning, contracting, reviewing, monitoring, and analyzing multi-faceted, mandated statewide library funding.

Key Responsibilities
  • Collaborate in the planning and development of grant application processes, including guidelines, website content, training, and more.
  • Assist in the development and presentation of virtual and in-person training for grantees, team members, and other vested partners.
  • Serve as a liaison for the Bureau of Library Development with various Commonwealth offices in grant contract and payment routing.
  • Assist program advisors in resolving problems as they occur.
  • Instruct vendors in obtaining required contract identification for agreement and payment processing.
  • Utilize diligent organizational skills to create tracking logs and maintain existing logs that track funding communication, reporting, contract, and payment status.
Requirements
  • Such training as may have been gained through graduation from a four-year college or university; or any equivalent combination of experience and training.
  • Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.
  • Meet the PA residency requirement.
  • Be able to perform essential job functions.
How to Apply
  • Submit your application by the posting closing date. Late applications will not be accepted.
  • Failure to comply with the application requirements may eliminate you from consideration for this position.