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Office Coordinator
2 months ago
Office Coordinator - Educational Facility
At Chileda Institute Inc., our mission is to enhance the lives of individuals facing cognitive and behavioral challenges. We strive to foster an environment that promotes social skills and independent living through tailored educational programs. We are currently seeking candidates for the position of Office Coordinator.
Role Summary:
The Office Coordinator plays a crucial role in establishing a friendly and professional atmosphere for all students, staff, and visitors at our educational facility. This position involves welcoming guests, directing inquiries, and managing a diverse range of administrative responsibilities to ensure the efficient functioning of the office.
Work Schedule:
This is a full-time role requiring 40 hours of work per week, Monday through Friday.
Qualifications:
A High School Diploma or equivalent is mandatory.
Essential Skills:
Candidates must demonstrate proficiency in computer skills, particularly with Microsoft Office Suite. Strong organizational abilities, confidentiality, and adaptability to a dynamic office environment are essential. A valid driver's license is required, along with the capacity to become an approved driver. Previous experience in supporting individuals with developmental disabilities is advantageous.
Key Responsibilities:
- Oversee the reception area, ensuring it remains tidy and inviting while managing phone communications in a professional manner.
- Welcome and guide all visitors, including parents, clients, and vendors.
- Handle postal duties, including report generation for the Finance Department and daily mail distribution.
- Assist in organizing meetings, coordinating room arrangements, and managing certified mail.
- Maintain comprehensive student records, including contact information for families and professionals, and support staff in communication efforts.
- Facilitate communication regarding student transportation, liaising with drivers and transport services.
- Respond to requests for student information from various entities, ensuring timely delivery of necessary documentation.
- Conduct regular inventory checks for classroom and office supplies, maintaining accurate records and stock levels.
- Prepare purchase orders, manage supply orders, and track expenditures.
- Perform additional duties as assigned.
Application Process:Interested candidates are encouraged to submit their applications through our designated employment portal.
Chileda Institute Inc. is an Equal Opportunity Employer.
