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Administrative Assistant

2 months ago

Melville, New York, United States Professional Physical Therapy Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Professional Physical Therapy. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Mail and Correspondence Management: Open and sort all received mail, depositing insurance and patient payments to the bank in a timely manner.
  • Medical Record Requests: Process requests from third-party vendors via fax or mail, documenting patient accounts accordingly.
  • Scanning and Data Entry: Scan insurance medical record requests, authorization approvals, and insurance denial notifications for outsourced vendor processing.
  • Reporting and Coordination: Itemize batch totals daily and report cash deposit totals to department heads, coordinating incoming and outgoing mail to insurance carriers, patients, and providers.
  • Professional Development: Attend training classes as required and complete assigned training courses to maintain working knowledge of HIPAA, OSHA, Risk Management, and Compliance regulations.
Requirements
  • Excellent Communication and Interpersonal Skills: Ability to interact with internal and external customers in a friendly and respectful manner.
  • Time Management and Organization: Strong skills in prioritizing tasks and managing multiple projects simultaneously.
  • Technical Skills: Proficiency in Microsoft Office (Word, Outlook, and Excel) and ability to learn new software applications.
Working Conditions

The Administrative Assistant typically works in an office environment, with occasional requirements to spend long periods sitting or walking up and down stairs.