Administrative Coordinator

4 days ago


Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time
Job Summary

We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at the Massachusetts Institute of Technology. The successful candidate will provide administrative support to the Faculty Heads of the Computer Science, Artificial Intelligence and Decision Making, and Electrical Engineering departments.

Key Responsibilities
  • Manage day-to-day operations of the Faculty Heads' offices, serving as the primary point of contact for visitors, faculty, staff, students, and committee chairs.
  • Coordinate with MIT committees, collaborating institutions, and research centers to facilitate communication and collaboration.
  • Organize departmental projects and functions, special events, and group/committee meetings, including faculty and departmental retreats.
  • Make complex domestic and international travel arrangements, as well as support faculty searches and annual reviews.
  • Manage department email lists and respond to inquiries related to policies and procedures.
Requirements
  • High school diploma or equivalent required; minimum of 5 years of administrative experience, preferably in an academic environment.
  • Excellent communication and interpersonal skills, with the ability to work independently and as part of a team.
  • Robust organizational, administrative, and time-management skills, including multitasking and problem-solving.
  • Ability to prioritize tasks, exercise discretion, and maintain confidentiality.
  • Proficiency in Microsoft Office, G-Suite, and other relevant software applications.
Preferred Qualifications
  • Bachelor's degree and MIT experience preferred.
  • Experience with SAP and SAPweb, as well as managing or leading others.

This is a hybrid position, requiring work on campus four days per week during the academic year. Overnight travel may be required, approximately 10% of the time.



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