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Office Support Specialist

2 months ago

Orlando, Florida, United States Visium Resources, Inc. Full time

**Job Summary**

Visium Resources, Inc. is seeking a highly skilled Administrative Assistant to provide administrative support and assistance to management and/or professional staff. The ideal candidate will have excellent organizational and communication skills, with the ability to work independently and as part of a team.

**Key Responsibilities**

  • **Maintain Accurate Records**: Ensure that all records are up-to-date and accurate, using the organization's current software.
  • **Manage Files and Documents**: Organize and maintain both hard copy and electronic files, ensuring that all documents are easily accessible and secure.
  • **Coordinate Tasks and Projects**: Track and support coordination with teams, ensuring that all projects are completed on time and to a high standard.
  • **Prepare Meetings and Reports**: Assist with the preparation of meetings and take notes during meetings, including sending out follow-up reminders.
  • **Communicate with Stakeholders**: Communicate and track real estate transactions with sellers, attorneys, associations, consultants, and other governmental agencies.
  • **Secure Documents**: Assist in securing documents necessary to complete assigned projects.
  • **Monitor Project Files**: Track, maintain, and monitor project files, information, project reports, contact records, instruments, and contract provisions.

**Requirements**

  • **Project Management Skills**: Strong project management skills, with the ability to plan, organize, and coordinate work projects.
  • **Attention to Detail**: Detail-oriented, with the ability to maintain accurate records and ensure that all documents are up-to-date.
  • **Communication Skills**: Excellent written and verbal communication skills, with the ability to communicate effectively with stakeholders.
  • **Organizational Skills**: Strong organizational skills, with the ability to prioritize tasks and manage competing priorities.
  • **Technical Skills**: Proficient in Microsoft Office suite and able to learn in-house software within 6 months of hire.
  • **Physical Demands**: Ability to lift file boxes weighing up to 35 pounds and type at a rate of 40 correct words per minute.
  • **Education and Experience**: Graduation from high school or equivalent and four years of administrative experience, or an equivalent combination of relevant education and experience.