Office Specialist 1

2 weeks ago


Portland, Oregon, United States State of Oregon Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Specialist 1 to join our team at the State of Oregon. In this role, you will provide administrative support to our Employment Service units, maintaining and updating records and files, creating lists to monitor activities, and keying Employment Services-related data.

Key Responsibilities
  • Answer front desk telephone and direct calls to appropriate personnel, taking accurate and detailed messages.
  • Greet customers at the front desk and update the office tracker with customers to be served.
  • Receive data for keying, enter data, proofread and correct errors on screen before entering data into the computer.
  • Sort and distribute incoming packages or parcels to appropriate staff.
  • Maintain office copier/printer and assist with ordering, receiving, and distributing office supplies.
  • Record and type staff/unit meeting minutes, distribute copies to appropriate staff.
  • Update and file information on policy and office procedures.
Requirements
  • One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
  • An equivalent combination of experience and college coursework or training in a general office occupation.
What We Offer
  • A workplace that balances productivity with enjoyment and encourages learning and mentoring.
  • Rewarding work in a fast-paced, creative environment with colleagues who are passionate about public service.
  • A workplace that fosters fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity.
  • Work/life balance, 11 paid holidays a year, and a range of benefits.

Please note that this is a general job description and may not include all the responsibilities and requirements of the position. For a full position description, please click on the link provided.


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