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Administrative Coordinator

2 months ago

Harrisburg, Pennsylvania, United States Stambaugh Ness Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Murray Associates Architects. In this role, you will provide administrative support to our team, including preparing correspondence, coordinating schedules, and maintaining files and records.

Key Responsibilities:

  • Prepare correspondence, reports, and other documents for the Principal and other team members.
  • Coordinate schedules, arrange meetings, and prepare correspondence for the Principal.
  • Organize and maintain files and records for the Principal, including detailed and accurate minutes for weekly client meetings.
  • Communicate with clients via phone, email, or in-person, and manage their requests in coordination with the owner.
  • Operate the phone system, copy equipment, scanners, and printers.
  • Provide backup support for other administrative staff, including answering telephone calls, opening and distributing daily mail, and performing miscellaneous duties.

Requirements:

  • Associate degree in Business Administration or related field, with 2 years of applicable experience preferred.
  • High-level multitasking skills to manage multiple projects and complete administrative duties.
  • Detailed oriented and able to maintain confidentiality and security of business projects and files.
  • Proficient in Windows 11 and Microsoft products, including Word, InfoPath, and Excel.
  • Training provided on Newforma, eSpec, and CORE.

Benefits:

  • On-the-job training
  • Free Health Care
  • 401K eligibility after 1,000 hours worked.

About Murray Associates:

Murray Associates Architects is a reputable firm with a history of sustainable innovative design. We provide our clients with optimal long-lasting financial returns on their investment in planning, design, and construction. We welcome the challenge of each new commission and strive to create something truly extraordinary.

We are an Equal Opportunity Employer and support our entrance-level staff in acquiring licenses, certifications, and additional education to grow within our practice.