Conference Coordinator

2 weeks ago


Sanford, North Carolina, United States Reformed Theological Seminary Full time


Are you skilled in orchestrating large gatherings that foster community and create impactful experiences? The Events & Hospitality Services division of Reformed Theological Seminary is in search of a seasoned professional who can oversee every detail—from the grand to the minute—in the organization of events and conferences that leave a lasting impression on attendees.

The ideal candidate understands that every element of an event, including venue selection, catering, and guest interaction, contributes to the overall experience, ensuring that every moment spent with Reformed Theological Seminary is meaningful.

With this perspective, the Event Manager collaborates with essential stakeholders to coordinate both internal and external events that bolster our expanding outreach efforts.


Key Responsibilities:


Oversee all aspects of assigned events in alignment with organizational goals, including contract negotiations with venues, conducting site assessments, preparing budget forecasts, managing catering and accommodation needs, arranging travel logistics for staff and speakers, and facilitating internal meetings to achieve desired results.

Recruit, organize, and lead volunteers, including managing sign-ups, task assignments, communication, and training.
Provide on-site leadership during event execution.
Manage vendor partnerships to ensure contracts meet expectations and stay within budget.
Conduct and/or participate in post-event evaluations, gathering insights to improve future event experiences.

Position Qualifications:

Requirements:
Agreement with the Reformed Theological Seminary's Core Statement of Faith.
A minimum of a bachelor's degree and 4-7 years of relevant full-time experience in event planning and execution.
Experience in securing hotel and conference contracts for both accommodations and event spaces.
Detail-oriented, highly organized, and capable of managing multiple tasks simultaneously.
Exceptional written and verbal communication skills.
Able to effectively delegate and guide teams towards shared objectives.
Personable and capable of interacting well with valued constituents and event participants.
Confident decision-maker who can remain composed and adaptable in the face of challenges.
Proactive in managing relationships and projects with minimal oversight and within deadlines.
Ability to thrive under pressure and meet tight deadlines.
Skilled in facilitating planning meetings within the organization.
Demonstrated enthusiasm for training and the ability to instruct multiple volunteers for conference roles.
CMP certification is preferred.

Additional Requirements:
Availability for some evenings and weekends.
Willingness to travel up to 25% of the time, including occasional international travel.

Must be capable of fulfilling the physical demands of event execution, including lifting, standing for extended periods, and walking distances at large venues.

A valid driver's license and the ability to operate a rental or personal vehicle at event locations.
Proficient in Microsoft Office Suite (especially Word and Excel).
This position is with a non-profit Christian organization. At this time, we are only able to hire individuals authorized to work in the United States.
The salary range for this position is $55,000 – $75,000 annually.

Salary ranges represent the lowest to highest compensation we reasonably believe we would offer for this role at the time of posting.

We may ultimately offer more or less than the posted range, and the ranges may be adjusted in the future.

An employee's position within the salary range will be determined by various factors, including relevant education, qualifications, certifications, experience, geographic location, and organizational needs.



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