Facilities Operations Manager

2 weeks ago


Houston, Texas, United States International Executive Service Corps Full time

About International Executive Service Corps
The International Executive Service Corps is a prominent organization dedicated to enhancing global economic development through innovative solutions and strategic partnerships.

We are committed to fostering sustainable growth and addressing challenges that impact communities worldwide.

What will I be doing?

Facilities Oversight:
• Negotiate, draft, and finalize leases, permits, contracts, and other property agreements.

• Administer liability, property, workers' compensation, and cyber security insurance policies, manage claims, and negotiate premium adjustments.

• Oversee facility enhancements and ensure adherence to relevant building regulations and safety standards while maintaining service contracts.

• Organize, schedule, and coordinate routine maintenance, significant repairs, and renovation or construction initiatives, and assist in contractor selection.

• Implement security measures at facilities, including assessing vulnerable areas of building perimeters, HVAC systems, utility services, communication systems, and physical security protocols related to accessibility.

• Manage agency furniture assets and insurance obligations.

• Act as the primary contact with building management regarding office leasing and infrastructure concerns.

• Safely oversee and inspect over 50,000 sq ft of occupied space to ensure safety and identify necessary repairs or maintenance.

• Coordinate conference room arrangements and audio/visual setups for public meeting spaces.

• Manage the agency's security access control system.

Print Management:
• Oversee print operations for over 325 employees.

• Manage all operational leases for high-volume copiers and related equipment.

• Maintain service records for all copiers utilized by the agency.

• Track inventory management for printing supplies.

• Collaborate with departments on the design and layout of large print projects.

Mail Services:
• Supervise all incoming and outgoing mail, including tracking with appropriate methods.

• Manage multiple postage accounts for mail services.

• Ensure all outgoing mail is accurately weighed and stamped for delivery via USPS, FedEx, UPS.

Additional Responsibilities:
• Prepare logs for incoming payments.

• Enforce risk management and safety protocols.

• Perform general administrative tasks as required, including report preparation, correspondence, meeting attendance, data entry and retrieval, document management, and telephone communication.

• Supervise, guide, and assess assigned personnel.

• Review various records and reports, including invoices, emails, memorandums, verbal requests, mechanical equipment reports, and service contracts.

Qualifications:
• Bachelor's degree in a relevant field or related discipline.

• Minimum of 5 years of experience in facilities management within a nonprofit or local government context.

Preferred Qualifications:
• 8 years of experience in facilities management within a nonprofit or local government context.



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