Fleet Operations Administrative Coordinator

2 weeks ago


Greensboro, North Carolina, United States Stake Center Locating Full time
Position Overview

Stake Center Locating is seeking a dedicated and detail-oriented Fleet Administrative Assistant to enhance our fleet operations in support of our utility locating services.

Role Summary
The Fleet Administrative Assistant plays a crucial role in managing telematics, driver assignments, fuel management, rental bookings, invoice analysis, and compliance with vehicle regulations.

Key Responsibilities

  • Maintain and update the fleet database by processing vehicle assignments, fuel management details, and location data promptly.
  • Review and reconcile fleet invoices on a weekly and monthly basis to ensure accuracy.
  • Manage vehicle registration renewals and coordinate with operations for timely compliance.
  • Oversee toll and violation management, ensuring vehicles are enrolled in the appropriate tolling systems.
  • Communicate effectively with regional leadership, operations teams, vehicle operators, and vendors regarding fleet-related issues, ensuring swift resolution of any challenges.
  • Ensure adherence to company policies, maintenance schedules, safety regulations, and local laws relevant to fleet operations.
  • Collaborate with vendor call centers to authorize maintenance and repair requests, utilizing our network of suppliers.
  • Monitor fleet asset performance and address any operational, quality, or safety concerns in partnership with users and suppliers.

Qualifications

  • High School Diploma required.
  • Experience in fleet administration is preferred.
  • Strong administrative skills with the ability to manage multiple tasks efficiently.
  • Proficiency in Microsoft Office Suite, particularly Excel.
  • Ability to handle confidential information with discretion.
  • A valid driver's license is mandatory.

Stake Center Locating is committed to providing equal employment opportunities to all qualified applicants, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, or any other federally protected class.

This job description is intended to provide a clear understanding of the essential functions and responsibilities of the position. It is not an exhaustive list of all duties and may be subject to change as deemed necessary by management.



  • Greensboro, North Carolina, United States Epes Transport System, LLC Full time

    Job OverviewWe are seeking a dedicated Fleet Asset Coordinator to enhance our Operations team. This role involves supporting the Fleet Operations Manager in ensuring that our fleet of fully equipped tractors is ready for dispatch throughout the organization. The Fleet Asset Coordinator will play a vital role in coordinating activities across various...


  • Greensboro, North Carolina, United States Stake Center Locating Full time

    Job OverviewStake Center Locating is seeking a dedicated and results-driven Fleet Operations Supervisor to enhance our operational support within the utility locating sector.Position OverviewThe Fleet Operations Supervisor plays a crucial role in managing telematics, driver assignments, rental bookings, invoice management, recalls, toll reconciliations,...


  • Greensboro, North Carolina, United States Houdini Holster Full time

    Job DescriptionWe are seeking a highly skilled Administrative Coordinator to join Houdini Holster's team. As a key member of our staff, you will play a vital role in driving company success by performing a range of clerical and administrative functions.Key Responsibilities:Draft and edit business correspondence and other formal documentsPlan and schedule...


  • Greensboro, North Carolina, United States Smart Stack Impact Full time

    Job OverviewSmart Stack Impact is a leading Public Relations agency that is dedicated to elevating brands and shaping perceptions. We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in our Greensboro, NC office.Key ResponsibilitiesManage and organize office operations and procedures to ensure efficient office...


  • Greensboro, North Carolina, United States GB Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at GB. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional customer service to internal and external stakeholders;Manage and maintain accurate and...


  • Greensboro, North Carolina, United States AEG Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AEG. As an Administrative Assistant, you will play a critical role in providing exceptional support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesMaintain accurate and up-to-date records and files, including...


  • Greensboro, North Carolina, United States ASK Consulting Full time

    Job OverviewPosition Title: Office Administration CoordinatorLocation: Greensboro, NCContract Duration: 12+ MonthsCompensation: $19.50/hrRole Summary:The Office Administration Coordinator will be responsible for a variety of administrative tasks that support the efficient operation of the office. Key responsibilities include:Sorting and managing incoming...


  • Greensboro, North Carolina, United States Cone Health Full time

    Overview:The Nursing Administrative Coordinator is responsible for managing administrative functions to ensure adherence to organizational standards while coordinating nursing services across various departments to optimize patient care delivery.This role operates with a high degree of autonomy, ensuring operational efficiency in interactions with patients,...


  • Greensboro, North Carolina, United States Cone Health Full time

    Job SummaryThe Administrative Coordinator - Nursing is a key role within Cone Health, responsible for overseeing administrative processes and coordinating nursing services across departments to ensure optimal patient care.Key ResponsibilitiesResolve issues related to administrative tasks and provide guidance and policy interpretation to ensure accuracy and...


  • Greensboro, North Carolina, United States First United methodist Church of Gilford Full time

    Position OverviewOffice Hours: Monday to Friday, with flexible scheduling options.The role of the Administrative Coordinator involves:Performing essential clerical tasks and administrative duties.Maintaining a welcoming, professional, and respectful attitude in all interactions.Acting as the primary liaison for all church communications and media...


  • Greensboro, North Carolina, United States Yale New Haven Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Support Coordinator to join our team at Yale New Haven Health. The successful candidate will provide administrative support to our operations team, ensuring seamless communication and data management.Key ResponsibilitiesManage all incoming and outgoing communication, including phone calls,...


  • Greensboro, North Carolina, United States Cone Health Full time

    Overview:The Nursing Administrative Coordinator plays a pivotal role in managing administrative functions to ensure adherence to organizational standards while facilitating nursing services across various departments to promote exceptional patient care.This position operates with a high degree of autonomy, holding responsibility for the operational flow...


  • Greensboro, North Carolina, United States Guy M Turner Full time

    Job OverviewGuy M. Turner Inc is seeking a qualified individual to oversee the hydraulic crane operations within the company's crane division.The ideal candidate will possess significant management experience in the crane rental, crane service, heavy machinery, or equipment leasing sectors.Key ResponsibilitiesManage and coordinate the hydraulic crane fleet...


  • Greensboro, North Carolina, United States Aurora Ventures Full time

    About Aurora VenturesAurora Ventures is a leading company in the development, manufacturing, and distribution of industrial high-tech cleaning systems. These systems are used as customized modules for the highest demands in the production lines of international clients in microengineering, medical technology, pharmaceuticals, electronics, and more.Job...


  • Greensboro, North Carolina, United States Healthcare Management Group, Inc. Full time

    Job OverviewHealthcare Management Group, Inc. is a professional services firm dedicated to providing accounting, tax, and consulting solutions primarily for medical and dental practices. We operate in a dynamic, multi-client environment that demands exceptional organizational skills and the ability to manage multiple tasks effectively.The ideal candidate...


  • Greensboro, North Carolina, United States St. Claire Regional Medical Center Full time

    Position Overview:The Senior Executive Coordinator plays a pivotal role in the strategic planning, execution, and management of policy and contract oversight programs, alongside all associated initiatives, strategies, and procedures. This position requires exemplary leadership qualities. Key Responsibilities:• Collaborate with senior leadership and key...


  • Greensboro, North Carolina, United States ITS Technology and Logistics, LLC Full time

    Overview:Are you passionate about outdoor work? Do you aspire to build a career in the railroad sector with substantial growth potential? If you possess experience in Supply Chain Management, Administration, or Transportation Logistics, we would like to engage with you.We are looking for a Part-Time Rail Yard Load Planner – Train Coordinator (Weekends...


  • Greensboro, North Carolina, United States RATP Dev Full time

    Position OverviewThe Operations Supervisor plays a crucial role in overseeing the daily activities of transit operators and ensuring effective communication among all team members. This position is vital for maintaining safety standards and operational efficiency.Key Responsibilities:Clearly communicate job expectations and responsibilities to all...


  • Greensboro, North Carolina, United States Epes Transport System, LLC Full time

    Job OverviewWe are seeking a Fleet Asset Coordinator to become a vital part of our Operations team at Epes Transport System, LLC. This role is crucial in ensuring that our fleet of fully equipped tractors is ready for dispatch throughout the organization.Key Responsibilities:Manage vehicle equipment systems including Qualcomm, Omnitracs, and EZ...


  • Greensboro, North Carolina, United States Cone Health Full time

    Overview:The Nursing Administrative Coordinator plays a pivotal role in managing administrative functions to ensure adherence to organizational standards while coordinating nursing services across various departments to optimize patient care delivery.This position operates with a high degree of autonomy, taking responsibility for the operational flow...