Human Resources Specialist

4 weeks ago

Reston, Virginia, United States FEDERAL HOME LOAN BANKS OFFICE OF FINANCE Full time
Job Summary

The HR Specialist plays a vital role in implementing and coordinating various human resource programs and projects, including recruiting, onboarding, learning and development, employee engagement activities, benefits administration, payroll change administration, and maintaining personnel files. This position serves as the first point of contact for employee requests and resolves problems/issues that arise in assigned responsibilities or elevates them to the appropriate HR team member.

Key Responsibilities
  • Supports the Senior Manager, Compensation and Benefits in administering payroll and benefits changes, ensuring the accuracy and readiness of the HRIS system, and reconciling employee enrollments elections in the HRIS and vendor systems.
  • Administers benefits enrollment with providers, maintaining data connections between benefits providers and the ADP system to ensure accurate enrollments and changes.
  • Serves as the initial reviewer in the vision reimbursement, gift matching, and fitness reimbursement processes.
  • Prepares and administers semi-monthly payroll changes in ADP to ensure accuracy and timeliness, maintaining payroll changes records in personnel files.
  • Tracks timecard approval status semi-monthly, sends reminders, and changes pay period in HRIS.
  • Tracks and processes approved recognition awards.
  • Provides support to the HR department in gathering documentation for internal audits, FHFA exams, vendor management, and other requests.
  • Serves as a vendor management steward for the HR department, managing purchase requests, purchase orders, and completing required vendor due diligence processes.
  • Serves as an Information Governance Liaison for the HR department, ensuring HR records comply with company policies and regulatory requirements.
  • Maintains and updates legally mandated postings, such as labor law posters and EEO statements.
  • Completes employment verifications and maintains confidential employee personnel records in compliance with laws and regulations.
  • Processes new hires and follows up on required items, including checklists, enrollments, signoffs, and IT asset returns.
  • Processes terminations and follows up on required items, including checklists, terminating enrollments, signoffs, and IT asset returns.
  • Supports the HR Team in preparing D&I workforce metrics, FHFA quarterly data dictionary, ERMC metrics, and annual OMWI reports.
  • Supports the Office of Finance's diversity and inclusion strategy by following policies and procedures that ensure opportunities for employees and diverse business partners.
  • Takes direction from the Chief Human Resources Officer, Human Resources Director, and Senior Manager, Compensation & Benefits.
  • Assists with all other duties as assigned.
Requirements
  • Three to five (3 – 5) years of experience in an HR administrative role.
  • Bachelor's degree or equivalent experience required; emphasis in Human Resource or business-related field preferred.
  • Strong customer service orientation.
  • Ability to maintain confidential information.
  • Strong proficiency in Microsoft Office.
  • Demonstrated proficiency in both oral and written communication skills.
  • Detail-oriented with ability to multi-task and demonstrate good time management skills.
  • Experience with HR Information Systems (i.e., ADP, SuccessFactors, and NetSuite) is preferred.
  • Ability to listen and integrate ideas from diverse groups of individuals, build and maintain respectful relationships, collaborate with others, and resolve conflicts constructively.
  • Proof of eligibility to work in the United States.

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