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Event Coordination Associate

2 months ago

New York, New York, United States New York Life Full time

Event Coordination Associate

Overview:

As an Event Coordination Associate, you will play a vital role in supporting the planning and execution of various corporate events. Your responsibilities will include collaborating with internal teams to identify event requirements and contributing to the creative development of event themes and concepts.

Key Responsibilities:

  1. Engage with internal stakeholders to assess their event requirements and expectations.
  2. Assist Senior Event Planners in managing logistical components of large-scale gatherings, including site inspections and venue arrangements.
  3. Coordinate with food and beverage suppliers to ensure accurate service and delivery.
  4. Conduct research to identify suitable venues and vendors, including Destination Management Companies.
  5. Maintain comprehensive project documentation, including meeting notes and event specifications, to ensure all deliverables are met on time.
  6. Support the planning team in updating event processes and procedures.
  7. Collaborate with design teams to create event materials such as signage and informational handouts.
  8. Assist in the logistics of various company events, including conferences and volunteer activities.
  9. Work alongside sourcing teams to gather necessary information for vendor agreements.
  10. Support the operations team with attendee management and registration processes.
  11. Participate in post-event evaluations to analyze outcomes and gather insights for future events.

Qualifications:

A Bachelor's degree or equivalent experience is required. The ideal candidate will possess a solid understanding of event management principles and have two to three years of relevant experience in the field.

This position offers an excellent opportunity to develop your skills in a dynamic environment while contributing to the success of New York Life's events.