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Administrative Coordinator

2 months ago

Pittsburgh, Pennsylvania, United States Young Women's Christian Association of Pittsburgh Full time
Job Summary

The Administrative Coordinator will ensure that Early Learning programs have updated records and databases and promote and support the organization's mission-driven culture by being committed to justice, equity, diversity, and inclusion for all. The Administrative Coordinator will collaborate with the Director to identify opportunities to grow department initiatives and support partner engagement.

Key Responsibilities
  • Program Development and Support
    • Promote and support the mission, imperative, values, and goals of the YWCA while maintaining performance standards.
    • Proactively identify strategic opportunities to diversify and enhance program initiatives.
    • Communicate the organization's educational opportunity strategy internally and externally so that all employees and partners understand how it carries out the mission.
    • Value, demonstrate and promote diversity equity and inclusion.
  • Team Development and Leadership
    • Participate in internal professional development opportunities.
    • Maintain a high level of consumer satisfaction.
    • Maintain a high level of confidentiality when working with sensitive partner family, vendors, and contract information.
  • Program Evaluation and Reporting
    • Manage and monitor all data distribution, collection, entry into tracking systems, such as Apricot, ProCare, Alert Media, Pelican, CN PEARS, City Span and internal department tracking databases.
    • Compile and furnish project/program data figures for reports.
    • Submits financial documentation such as receipts, invoices, etc. to supervisor in a timely manner.
Requirements
  • Knowledge, Skills, and Abilities
    • Knowledge of Microsoft Office 365.
    • Graphics software familiarity.
    • Familiarity with generated image files (GIF, JPG, PDF).
    • Knowledge of specific file saving.
    • Ability to convert files.
    • Internet.
  • Skills and Abilities
    • Ability to work with a diverse population of partner families from a variety of socio-economic and ethnic backgrounds.
    • Ability to manage multiple projects/programs through application of efficient and effective organizational skills.
    • Ability to manage and understand projects/programs by proactively addressing changes in conditions, operations, and the environment that will affect program outcomes.
    • Ability to identify complex problems, evaluate options, and implement solutions that will improve the scope of the work throughout the departments.
    • Excellent verbal, communication, and organizational skills.
    • Self-motivated, visionary, team player who can work effectively within the team.
    • Proficiency in Microsoft Office along with knowledge and experience with Google Drive, Zoom, and Teams.
Benefits
  • 10 paid holidays.
  • Up to 13 days paid time off (within first year of employment).
  • Employee assistance program.
  • Professional development opportunities.
  • Employee discounted rates for childcare at YWCA Homewood.
  • Ability to participate in PSLF (Public Service Loan Forgiveness) program if eligible.
Equal Employment Opportunity Policy

YWCA Greater Pittsburgh will not discriminate against any applicant or employee based on age, sex, sexual orientation, gender identification, gender expression, race, color, creed, ethnicity, origin, lineage or citizenship, genetic information, neurodiversity, disability, family status, marital status, military or veteran status or any other legally recognized protected basis under federal, state, or local laws, regulations, or ordinances. YWCA Greater Pittsburgh also abides by the Crown Act.

Applicants requiring reasonable accommodation for the application, prescreening and/or interview process should notify a representative of the Human Resources Department.