Administrative Assistant to the Director

3 days ago

Albany, New York, United States Siena College Full time
Job Title: Administrative Assistant to the Director

Siena College is seeking a highly organized and detail-oriented Administrative Assistant to support the Director of the Standish Library. This is a unique opportunity to join a dynamic team and contribute to the success of our students and faculty.

Key Responsibilities:
  • Provide administrative support to the Director, including calendar management, meeting coordination, and correspondence.
  • Manage space reservations and facilities requests.
  • Serve as a primary point of contact for inquiries directed to the Director.
  • Draft and edit correspondence, reports, and presentations.
  • Maintain accurate and up-to-date records, files, and documents.
  • Assist in preparing and reviewing reports, proposals, and other written materials.
  • Monitor and manage the budget, including tracking expenses and processing financial transactions.
  • Prepare and submit expense reports in a timely manner.
  • Manage expenditures and reports for the library.
  • Facilitate communication and coordination between various library departments.
  • Collaborate with other administrative staff to ensure seamless operations.
  • Take the lead on specific projects as assigned by the Director.
  • Conduct research, gather data, and prepare reports as needed.
Requirements:
  • Bachelor's degree or equivalent relevant experience.
  • Experience in providing administrative support.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office Suite and other relevant software applications.
  • Ability to handle sensitive and confidential information with discretion.
Preferred Qualifications:
  • Experience in libraries.

Siena College offers a generous benefit package to eligible full-time employees, including a retirement plan contribution, tuition reimbursement, and exchange opportunities. Eligible employees enjoy a work schedule that includes half-day Fridays in the summer and an expansive holiday schedule. Other perks include complimentary breakfast Thursdays, access to College community lectures and productions, and discounted and complimentary tickets to Siena Division I sporting events.

Siena College is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Please submit cover letter, resume and contact information for 3 professional references.

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