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Event Marketing Manager

2 months ago

Portland, Oregon, United States Aidoc Full time
{"title": "Event Marketing Manager", "description": "About Aidoc

Aidoc is a pioneering force in clinical AI, revolutionizing the way healthcare professionals work. Our clinical AI imaging solutions help physicians quickly identify and diagnose urgent cases, improving patient outcomes.

With a strong presence in over 1000 hospitals, including leading health systems in the US, Aidoc has established itself as a leader in the industry. Funded by top VC's, we've raised over $250 million to date and were chosen as one of TIME's 50 most genius companies.

About the Role

We're seeking an Event Marketing Manager to join our Field Marketing team. This individual will be responsible for building immersive brand experiences through live and virtual events, driving demand and building brand exposure.

The ideal candidate will own the relationship and communications regarding conferences with associations and organizations, as well as the vendors that support our presence. They will also manage the company tradeshow calendar, conference budgets, post-event reporting, and implementation of the events and tradeshow process/logistics.

This role requires a highly organized, self-motivated, and pragmatic individual who can work collaboratively with cross-functional teams. Time management and prioritization skills are crucial, as this is a fast-paced role that requires juggling multiple tasks simultaneously.

Responsibilities
  • Event Pre-Planning:
    • Cross-departmental and external logistics coordination for event planning
    • Lead all pre-planning activities, including contract signing, staff registration, and "know before you go" planning
    • Manage all logistics such as show services, shipping, accommodations, securing venues, and more
    • Compile and deliver comprehensive reports on pre-planning activities, tracking all tasks to completion and providing updates to relevant stakeholders
  • Collaboration:
    • Report to the S. Marketing Manager to ensure alignment with broader event strategies
    • Collaborate with the marketing team on developing and executing assets for the event
    • Work with the creative services, and other cross-functional business groups on the creation of show materials, including content, booth design, and more
  • On-Site Management:
    • Arrive early on-site to ensure everything is set up and ready, with particular attention to the booth's appearance and functionality
    • Prep the staff, ensuring they understand the event goals, are familiar with their roles, and are punctual at the booth
    • Oversee the booth's operations, including greeting attendees, scanning badges, and checking in guests for pre-booked meetings
    • Serve as the primary point of contact on-site, including at VIP dinner events, ensuring everything runs smoothly
    • Be the last to leave, ensuring all activities are completed and the event is concluded successfully
  • Event Calendar Management:
    • Manage the event calendar, coordinating with target employees to ensure the plans and attendance at events
    • Serve as the primary point of contact for all event-related inquiries and logistics
  • Budget Management:
    • Assist with planning and tracking budget spending, ensuring that all expenses align with the approved budget
    • Manage vendor relationships to secure the best possible outcomes for marketing efforts
    • Act as a liaison between marketing and other business groups
Requirements
  • 2-3+ years of professional or internship experience in marketing logistics & event management, including tradeshows and sponsored customer/employee events
  • Detailed oriented with a strong focus on delighting external and internal stakeholders through the delivery of quality events that meet business and budget expectations
  • Strong organizational skills, particularly in task management and documentation, ensuring all aspects of event planning and execution are well-coordinated and documented
  • Excellent collaboration skills, with the ability to work effectively with cross-functional teams, including the growth field marketing team, creative services, and other business groups
  • Demonstrated ability to manage budgets, track spending, and work with vendors to achieve event goals
  • Exceptional communication skills, both verbal and written, with the ability to manage pre-and post-event communications effectively
  • Ability to manage multiple tasks simultaneously and work under tight deadlines
  • Strong attention to detail and a proactive approach to problem-solving
  • Willingness to travel 20-30% to manage onsite presence and success of events and conferences
  • Solid understanding of marketing operations tools, including [list program platforms]
What We Offer
  • Competitive salary
  • Stock options
  • 25 days of paid vacation
  • Healthcare plan benefits
  • The opportunity to directly improve medical care and impact patient outcomes

Aidoc is deeply committed to creating an inclusive and diverse workplace, and to the principle of equal opportunity for all individuals. We prohibit harassment of any type as well as discrimination based on race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law.

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