Senior Administrative Coordinator

4 days ago


Chicago, Illinois, United States The Night Ministry Full time

The Night Ministry is a Chicago-based organization dedicated to providing essential services to individuals experiencing homelessness or poverty. With over 45 years of experience, we have established a strong reputation for compassion and dedication.

As a member of our team, you will have the opportunity to engage in meaningful work that makes a tangible impact on our community. Our staff comes from diverse backgrounds and shares a common commitment to improving the lives of those we serve.

The Executive Assistant role plays a vital support function to the President & CEO, ensuring seamless administrative operations and maintaining confidentiality when handling sensitive matters.

Key Responsibilities

This position entails managing a dynamic calendar, preparing expense reports, composing confidential correspondence, coordinating travel arrangements, and compiling relevant documents. You will also be responsible for:

  • Scheduling appointments and meetings, acting as a liaison between the President's office and internal departments.
  • Communicating with board members, donors, foundation staff, and other stakeholders regarding programmatic initiatives.
  • Researching and addressing incoming issues addressed to the President, including sensitive or confidential matters.
  • Maintaining accurate records and ensuring compliance with organizational policies and procedures.

In addition, you will serve as the President's administrative liaison to The Night Ministry's board of directors, upholding discretion and confidentiality in all interactions. This role requires effective problem-solving skills, emotional maturity, and the ability to work independently while being an integral part of a collaborative team.

Requirements

To succeed in this role, you must possess:

  • A bachelor's degree or equivalent.
  • Five years of experience supporting C-Level Executives, preferably in a non-profit setting.
  • Expert written and verbal communication skills, proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and social media web platforms.

We offer a competitive salary range of $80,000 - $110,000 annually, commensurate with experience, along with full-time benefits after 30 days of employment, including medical, dental, vision, 401(k), and more. Located in Chicago, IL, this role requires occasional driving and lifting up to 20 pounds.



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