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Administrative Services Manager

2 months ago

Chicago, Illinois, United States Mack & Associates, Ltd. Full time

Mack & Associates, Ltd. is in search of a skilled and proactive Office Manager / Business Administrator to enhance our operational efficiency. The successful candidate will be instrumental in maintaining a productive office environment while managing a diverse range of essential functions, including human resources, financial oversight, event coordination, and client relations. We offer a competitive compensation package along with a flexible work schedule.

Key Responsibilities:

Office Management:

  • Oversee daily office activities to ensure a tidy, organized, and efficient workspace.
  • Manage vendor relationships, procurement of office supplies, and equipment maintenance.
  • Facilitate client interactions, prepare conference rooms, and coordinate catering services.

Administrative Assistance:

  • Provide support across various departments as required.
  • Manage incoming communications, including calls and emails.

Human Resources Assistance:

  • Administer payroll and benefits management.
  • Support the onboarding process for new hires.
  • Maintain employee documentation and manage HR-related records.

Company Culture Development:

  • Assist in organizing and executing company events and meetings.

Financial Management:

  • Handle invoice processing, expense tracking, and budget support.
  • Collaborate with leadership to ensure precise financial documentation.

Qualifications:

  • Demonstrated experience in an Office Manager or Business Administrator role, preferably within professional services.
  • A Bachelor’s degree in Business Administration or a related discipline is preferred.
  • Proven experience with financial processes and accounting.
  • Exceptional organizational and multitasking capabilities.
  • Strong communication and interpersonal skills.
  • Proficient in Microsoft Office Suite and familiar with standard office equipment.

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