Contract Manager

4 weeks ago

Houston, Texas, United States Port of Houston Recruitment Full time
Job Summary:

Port Houston is seeking a skilled Contract Administrator to join our team. As a Contract Administrator, you will be responsible for administering formal contracts of over $50,000, including contract administration, tracking, and analysis, compliance, and vendor performance monitoring.

Key Responsibilities:

Provide leadership for the administration of contracts, compliance, and database function
Organize, maintain, and electronically track all contracts and related documents
Ensure database functionality to properly serve Procurement Services and its customers
Lead contract closeout efforts
Leverage technology solutions to maximize effectiveness and efficiency of the strategic procurement process
Investigate new opportunities for utilization in order to improve the efficiency and/or effectiveness of various Port Houston processes, including new systems, process changes, and process development
Assess, track, and identify Port Houston needs for long-term contract specification, acquisition, maintenance, and support requirements
Work with key stakeholders (internal and external) to maintain a professional relationship
Serve as the authorized point of contact and subject matter expert for all contract administration matters
Design, develop, and execute assigned procurement programs to maximize efficiency, cost savings, and reduce liability exposure
Ensure suppliers meet defined requirements, goals, and targets
Establish supplier improvement targets in cost, quality, and delivery
Manage contracts to ensure cost, service, and quality requirements are met
Participate in procurement-related meetings, including pre-bid/pre-proposal conferences, bid/proposal openings, and initial and final rank and evaluation meetings
Create and distribute project advertising schedule and report
Follow up with requesting departments to request upcoming projects for advertisement
Manage and administer Port Houston e-procurement system
Act in accordance with Port Houston core values (respect, excellence, accountability, diligence, and you)
Perform other duties as required

Requirements:

Bachelor's degree in business administration, Public Administration, Finance, or related major in a public or accredited private academic institution required
3+ years of related procurement or contracts administration experience required
Certified Public Purchasing Officer preferred
Certified Texas Procurement Manager preferred
Knowledge of contract management processes and procedures
Knowledge of contract management software applications
Knowledge of e-procurement software
Working knowledge of contract monitoring systems
Public speaking skills
Customer service skills
Ability to work collaboratively
Ability to communicate clearly and concisely, both orally and in writing
Ability to meet critical deadlines
Ability to prioritize multiple tasks
Ability to establish and maintain effective working relationships with key stakeholders
Must possess an intermediate proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
Key Competencies Required: Attention to Detail, Contributes to Team Performance, Customer Focus, Flexible and Adaptive, Planning and Organizing, Technical/Professional Knowledge and Skills

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