Accounts Specialist

7 days ago


Mesa, Arizona, United States Arrowmark LLC Full time
Job Description

Arrowmark LLC is seeking a highly skilled Accounts Specialist to join our team. As an Accounts Specialist, you will play a critical role in managing and ensuring the accuracy of AIA billings, communicating directly with clients and stakeholders, and assisting with month-end and year-end closing activities related to accounts receivable.

Key Responsibilities:

  • Prepare and submit AIA billings to multiple jobs each month
  • Manage CCIP enrollment and monthly payroll processing
  • Responsible for sending out and collecting monthly subcontractor/vendor lien waiver
  • Process, review, code, and input daily outgoing invoices and incoming payments
  • Generate monthly billing worksheets to distribute to Project Managers
  • Prepare and perform weekly AR report and runs and forecast future collection schedule
  • Research and resolve account value discrepancies promptly with customers
  • Collections on past due accounts
  • Assist Controller in monthly review/reconciliation of change orders and subcontractor commitments (on WIP reports)
  • Monitor incoming bank and credit card transactions daily to ensure AR system is up to date
  • Assist in receiving and tracking vendor/supplier preliminary notices and lien release requirements and submittals and releases
  • Enter new customers into accounting system
  • Manage relations with customers' A/P departments via with high degree of professionalism and efficiency by email, phone, and in-person

Qualifications:

  • High School Diploma or Equivalent Required
  • Ability to produce a high-volume output while maintaining attention to detail
  • Strong organizational skills with an ability to prioritize and multi-task
  • Ability to work independently, take initiative, set priorities, and see projects through to completion
  • Intermediate Excel, Word, PowerPoint, and Adobe based software skills
  • Experience with QuickBooks Online, Viewpoint Vista, and Sage preferred
  • This is a safety-sensitive position that requires a drug screen and background check

Physical Requirements:

While performing the duties of this job, the employee is regularly required to stand, sit for long periods of time, talk, hear, and use hands and fingers to operate a computer keyboard and telephone. Specific vision abilities required by this job include close vision requirements due to computer work. Light to moderate lifting is required.

Arrowmark LLC is an equal-opportunity employer. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.



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