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Event Operations Manager

2 months ago

Chicago, Illinois, United States Northern Impact Full time
Job Description

**Job Summary**

Northern Impact is seeking a highly skilled Event Operations Manager to join our team. As an Event Operations Manager, you will play a crucial role in ensuring the successful execution of events from start to finish.

Key Responsibilities:

  • Warehouse and Inventory Management: Oversee the organization, auditing, and management of shipping/receiving operations at our warehouse, including event fixtures, assets, and inventory.
  • Floor Plan and Show Layout Expertise: Create accurately scaled floor plans and diagrams, ensuring seamless functionality and flow for all events.
  • Comprehensive Event Logistics: Collaborate with local teams to secure proper permitting and approval, and communicate and supervise floor plans, show layouts, and parking plans for events.
  • Venue Set-Up and Tear-Down Leadership: Lead event set-up, including assembling structures, signs, display booths, and sourcing equipment, electrical power drops, and security.
  • Collaborative Partnership and Research: Collaborate with local teams on floor plans, show prep, and load-in plans for seamless local support, and research and select event venues aligned with show requirements.
  • Cost-Effective Vendor Management: Manage agreements with labor providers and subcontractors, ensuring the lowest cost and highest quality of service.
  • Travel and Hands-On Approach: Frequent travel is required to set up and tear down events, ensuring a hands-on and proactive approach to event execution.

Requirements:

  • Experience and Expertise: Demonstrate a stellar track record with 5+ years of proven success in managing event activations, encompassing both set-up and tear-down, logistics, and on-the-road execution in a dynamic, fast-paced environment.
  • Travel and Flexibility: Embrace a travel-intensive role, committing to 60-65% of the year, including weekends and holidays. Thrive in a flexible travel schedule, demonstrating comfort in both indoor and outdoor event environments.
  • Physical Requirements: Successfully fulfill all physical demands of the job, including the ability to move or lift equipment, stand for extended periods, and perform tasks such as bending, lifting, squatting, and reaching.
  • Technical Proficiency: Showcase proficiency in CAD or SketchUp, coupled with experience in laying out intricate floor plans.
  • Detail-Oriented and Results-Driven: Possess an obsessive attention to detail, coupled with self-driven, results-oriented work ethic. Maintain a positive outlook with a clear focus on quality and business efficiency.
  • Problem-Solving and Organization Skills: Demonstrate excellent problem-solving and organizational abilities, with an innate capacity to swiftly adapt to deviations in event plans.
  • Forward Planner and Reliability: Inherently a forward planner who critically assesses their own performance. Exhibit reliability, tolerance, and determination, thriving under pressure with tight deadlines.
  • Team Player with Communication Skills: Be a self-motivated team player, upholding professionalism, attention to detail, and exceptional oral and written communication skills.
  • Customer Service Excellence: Showcase strong customer service skills, maintaining a commitment to superior quality.
  • Project Management Proficiency: Exhibit the capacity to scope, manage, and execute multiple projects simultaneously.
  • Leadership and Adaptability: Prove a track record of leading by example with a positive attitude, demonstrating adaptability to new situations and challenges.