Program Coordinator

2 weeks ago

Stanford, California, United States Stanford University Full time
Job Summary

We are seeking a highly skilled and detail-oriented Program Coordinator to join our team at Stanford University. The successful candidate will provide administrative support for Quality Initiatives and the Department of Medicine, with a focus on implementing and maintaining the Serious Illness Care Program.

Key Responsibilities
  • Maintain and implement the Serious Illness Care Program across DOM divisions, working closely with the Clinical Lead and Project Manager.
  • Act on behalf of the supervisor, department manager, or chair in regard to establishing priorities and identifying and resolving administrative problems.
  • Oversee and host Serious Illness Care Program's Communication Skills Trainings, including communicating with clinician trainees, faculty trainers, and patient actors, and maintaining CME compliance.
  • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
  • Maintain spreadsheets and databases for quality dashboards for DOM and SICP using specialized software and systems.
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking.
  • Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
  • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Gain and disseminate subject matter expertise through participation in the Care Program Collaborative between Stanford DOM and Brigham and Women's Hospital.
  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.
Requirements
  • Bachelor's degree preferred.
  • Experience in Stanford business intelligence systems or other clinical and administrative computing systems preferred.
  • Familiarity in program implementation preferred.
Working at Stanford

Stanford University is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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