Accounting Specialist

3 days ago


San Francisco, California, United States Ascend Full time
Job OverviewAt Ascend, we are seeking an experienced Accounting Specialist to join our team. This role will be responsible for assisting the accounting team with the proper and accurate entry and coding of accounting related transactions, invoices, expense reports, and timely submission of customer invoices and payments.

The ideal candidate will be highly proficient in coding invoices to multiple cost centers conforming to standard procedures to ensure proper entry into the financial system. Strong internal and external facing communication skills are required to understand purchases, invoices, and payments for proper allocation and reporting. Additional responsibilities include:
  • Coding items such as invoices, vouchers, expense reports, check requests, etc. with correct codes conforming to standard procedures to ensure proper entry into the financial system.
  • Handling all vendor correspondence via phone or email.
  • Preparing non-inventory purchase order requisitions.
  • Attaching the corresponding purchase orders to incoming invoices with all supporting documentation.
  • Investigating and resolving problems associated with processing of invoices and purchase orders.
  • Preparing batch check runs, wire transfers, and ACH transactions.
  • Assisting with the processing of month-end accruals for monthly financial reports and monthly closings.
  • Reconciling various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
  • Receiving, researching, and resolving a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
  • Preparing and sending all customer billing.
  • Producing the monthly aging report.
  • Responding to customer billing inquiries, resending bills, and sending collection emails.


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