Executive Support Specialist

3 days ago


Pleasanton, California, United States Ultimate Staffing Services Full time
Job Summary

We are seeking a highly skilled and detail-oriented Administrative Assistant to support our Senior VP and department leaders. This role requires excellent written communication, organization skills, and the ability to anticipate needs and address concerns.

Key Responsibilities
  • Provide administrative support to Senior VP and department leaders, including scheduling, travel arrangements, and meeting coordination.
  • Prepare and draft memos, emails, and other communication on behalf of the executive, including board presentations.
  • Organize and maintain accurate records, files, and databases.
  • Develop and implement effective administrative systems and processes.
  • Collaborate with other departments to ensure seamless communication and coordination.
Requirements
  • 3-5 years of experience supporting executive leaders.
  • Strong writing and editing skills.
  • Excellent organizational and time management skills.
  • Ability to work independently and as part of a team.
  • Proficiency in Microsoft Office and Outlook.
What We Offer

Ultimate Staffing Services is a dynamic and growing company that offers a competitive salary and benefits package, as well as opportunities for professional growth and development.

We are an equal opportunity employer and welcome applications from diverse candidates. We consider all qualified applicants without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.



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