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Surplus Procurement Specialist

2 months ago

Irvine, California, United States Rand Technology, LLC Full time
Job Overview

Position Summary

The Surplus Procurement Specialist is responsible for providing comprehensive administrative assistance to ensure exceptional service delivery to clients throughout the purchasing and surplus management processes. This role emphasizes responsiveness, professionalism, and meticulous attention to detail, with a focus on executing tasks to the highest standards. As an entry-level position, it offers significant opportunities for growth based on the individual's ambition and eagerness to understand the industry.

Key Responsibilities

  • Manage surplus purchasing activities.
  • Identify surplus inventory and present opportunities to the Sales team.
  • Conduct data analysis and provide administrative support on the platform.
  • Research and verify part numbers using various online, internal, and external resources.
  • Input and transfer data from multiple sources into a proprietary database.
  • Process, expedite, confirm, and track purchase orders while ensuring timely follow-up.
  • Evaluate potential suppliers and cultivate supplier relationships.
  • Review outstanding orders and secure order confirmations.
  • Complete new customer documentation and establish entries in the database.
  • Request pricing and lead-time quotes for necessary services.
  • Monitor invoices, Proof of Deliveries (PODs), Certificates of Compliance (CoCs), etc.
  • Collaborate with colleagues to resolve issues and communicate changes to relevant personnel.
  • Assist with additional projects and responsibilities as assigned.
  • Research, quote, and negotiate supplier proposals.
  • Follow up on receipt confirmations.
  • Update requisitions based on stock verification.
  • Accurately manage and release supplier purchase orders.
  • Engage with other departments to enhance surplus sales efforts.
  • Maintain organized database reports for clear inter-departmental communication.
  • Support various administrative and project-related tasks in alignment with departmental strategies.

Essential Skills

  • Exceptional attention to detail.
  • Strong analytical and problem-solving capabilities.
  • Effective communication skills, both written and verbal, with all organizational members, customers, and vendors.
  • Ability to work collaboratively within a team and across functions, maintaining a professional demeanor.
  • Eagerness to learn new tasks and adhere to established procedures.
  • Outstanding follow-through and attention to detail.
  • Proven analytical skills and problem-solving aptitude.
  • Ability to prioritize tasks, meet deadlines, and work independently in a dynamic environment.
  • Goal-oriented, driven, and highly motivated.
  • Reliable and punctual.
  • Willingness to work overtime or weekends as required by business needs.
  • Proficient in Microsoft Office Suite: Outlook, Excel, Word, and PowerPoint.

Qualifications

  • Minimum of 1 year of experience in purchasing electronic components and commodities preferred.
  • Candidates with a degree in supply chain management or marketing may be considered without direct experience in electronics commodities.
  • Demonstrated experience in sourcing both short and long-term requirements in a fast-paced environment preferred.
  • Bachelor's Degree required.
  • Ability to remain in a stationary position for extended periods during the work shift.
  • Manual dexterity with repetitive motion involving fingers, wrists, and hands.