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Department Support Specialist
1 month ago
We are seeking a highly skilled Department Support Specialist to join our team at Village Management Services, Inc. in Laguna Woods Village.
About the Role:
- This is an exciting opportunity to work with our approximately 1,000 employees who provide a wide variety of services to our residents and maintain the community infrastructure.
- You will be responsible for performing a variety of clerical and specialized office tasks related to the department, including composing correspondence, typing reports, and preparing special reports.
- Your duties will also include coordinating departmental functions, participating in budget preparation, maintaining complex filing systems, and relaying complex instructions and messages.
- In addition, you will coordinate purchase requisitions, process invoices, maintain appointment schedules, screen callers, and provide detailed responses to information requests about programs and activities.
- Other responsibilities may include assisting with the preparation and distribution of agendas and supporting materials for boards and committees, contacting members, transcribing and distributing minutes, and planning sponsorship programs.
- You will also provide communication to office and facility staff about meetings, trainings, special projects, and events, and may train staff on company and department policies and procedures.
- This role requires strong organizational and time management skills, as well as excellent communication and interpersonal skills.
- A valid California driver's license is required for this position.
About the Company:
Village Management Services, Inc. is a mutual-benefit, nonprofit corporation that provides professional management services to the community of Laguna Woods Village.
About the Location:
Laguna Woods Village is a 2,100-acre community located in Southern California, featuring 12,736 homes and home to about 18,000+ residents.
Estimated Salary: $60,000 - $80,000 per year, depending on experience.
Requirements:
- Graduation from high school, including or supplemented by courses in business science.
- Considerable experience in business and general clerical work or equivalent combination of education and experience.
- Knowledge of modern office equipment, practices, systems, and procedures.
- Ability to take notes and transcribe them rapidly and accurately.
- Ability to maintain complex records and prepare reports and answer questions from records.
- Ability to compose correspondence and read, understand, interpret, and explain rules and regulations.
- Ability to relate to the needs and concerns of senior citizens.
- Ability to maintain effective working relationships with co-workers, the public, and deal with public relations problems courteously and tactfully.
