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Administrative Support Coordinator

1 month ago

Omaha, Nebraska, United States University of Nebraska at Omaha Full time
Job Overview

The University of Nebraska at Omaha seeks a highly skilled and detail-oriented Administrative Support Coordinator to provide exceptional administrative support to the Dean's Office in the College of Arts and Sciences. This is a part-time position, working 20 hours per week maximum.

About the Role

This is an excellent opportunity for someone who enjoys working independently and as part of a team to provide administrative support in a fast-paced environment. As an Administrative Support Coordinator, you will be responsible for providing administrative support to administration, faculty, and staff, including special projects, office workflow, academic support, appointments, correspondence, grant proposals, budgets, data compilations, and records control.

Duties and Responsibilities

* Receive and monitor telephone calls from the public, vendors, media, students, and campus personnel
* Maintain confidential records through retrieving, retaining, storing, compiling, coding, updating, distributing, and destroying files as appropriate
* Keep files in an orderly manner and prepare filing system directions for other users
* Order and purchase office supplies for departments
* Ensure office equipment is in working order
* Answer written, telephone, and in-person inquiries regarding the center
* May assist with website content and social media
* Manage databases and electronic filing systems
* Maintain and manage contacts internal and external
* Conduct online research activities as directed by the director

Meetings and Events Coordination

* Maintain a master calendar for the Center
* Arrange programs and meetings by scheduling classrooms, meeting rooms, issuing information, coordinating speakers, catering, and controlling event budget
* Set up meetings as instructed or as required, notifying all necessary parties

Budget/Financial Administration

* Maintain, monitor, and reconcile monthly expenditures
* Prepare budget-related documents for review and approval by supervisor
* Keep all membership dues of various societies, organizations, and subscriptions up-to-date
* Assist and monitor faculty with grant management as needed
* Make travel arrangements and accommodations
* Prepare necessary documentation for honorarium requests and ensure timely receipt of check for speaker
* Process expense reimbursements, deposits, and other financial documentation, keep record of forms submitted

Requirements

To be successful in this role, you should have at least two years of relevant experience and a high school education or equivalent. An Associate's degree is preferred. You should also possess excellent communication and organizational skills, with the ability to work independently and as part of a team.

Salary and Benefits

The estimated salary for this position is $19-$21 per hour, paid bi-weekly. The University of Nebraska at Omaha offers a comprehensive benefits package, including medical, dental, and vision insurance, retirement plan, and paid time off.

How to Apply

Please submit your application, including your resume and cover letter, to the University of Nebraska at Omaha Human Resources department.