Chief of Staff

5 days ago


Homestead, Florida, United States Condo Enterprises Full time
About the Role

We are seeking a highly skilled and experienced Chief of Staff to provide exceptional support to the CEO of Condo Enterprises. As a key member of our leadership team, you will play a critical role in ensuring the smooth operation of our organization.

Key Responsibilities
  • Provide Daily Briefings: Prepare and deliver daily briefings to the CEO on calendar events, tasks, and priorities.
  • Manage Reminders and Outreach: Develop and implement systems to manage reminders and outreach necessary to meet the CEO's relationship goals.
  • Support the CEO: Assist and support the CEO in all business and personal areas, including managing their calendar, coordinating travel, and tracking personal finances.
  • Manage the CEO's Calendar: Coordinate all personal and work meetings and calls, including video conferencing, corporate meetings, and large team events.
  • Research and Coordinate Travel: Research and coordinate business and personal travel, including RSVPs, flight details, accommodations, transportation, meals/reservations, itineraries, meeting rooms, directions, etc.
  • Track and Audit Finances: Track and audit the CEO's personal finances and financial investments.
  • Act as Point of Contact: Serve as the point of contact between the CEO and internal/external clients.
  • Screen and Direct Calls: Screen and direct phone calls, handle requests and queries appropriately, and produce reports, presentations, and briefs.
  • Manage Deadlines and Relationships: Manage deadlines and relationships with clients, organize and systemize physical and digital file systems, and provide customer service.
Requirements
  • Bilingual: Bilingual (Spanish) is required.
  • Education: A college graduate is preferred.
  • Communication Skills: Excellent verbal and written communication skills are essential.
  • Organization Skills: Strong organization skills, meticulous attention to detail, and a history of taking ownership of multiple projects, duties, and assignments are required.
  • Proactive: Proactive, following up on open items, anticipating issues, closing loops on pending requests, and critical thinking are essential.
  • Results-Oriented: Results-oriented and able to take charge when needed.
  • Technical Skills: Proficient in Microsoft Suite (Word, Excel, PowerPoint) and video conferencing (Microsoft Teams, Zoom), as well as Google Suite, project management apps, and org chart software.
  • Work Style: Able to work well under pressure, meet tight deadlines, multitask, and prioritize daily workload.
  • Discretion and Confidentiality: Discretion and confidentiality are essential.

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