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Administrative Coordinator

2 months ago

Casper, Wyoming, United States Westerman, Inc Full time
Job Summary

Westerman, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join our team in Casper, WY. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our JW Williams facility.

Key Responsibilities
  • Provide exceptional customer service to visitors and vendors, ensuring a positive first impression of our company.
  • Manage front desk operations, including answering phone calls, responding to emails, and distributing mail.
  • Assist with data entry, order office supplies, and maintain accurate records.
  • Support project coordination, including creating sales orders, work orders, and electronic project files.
  • Coordinate shipping and receiving, including filling out delivery tickets and quality control checklists.
  • Close out projects in our ERP system and assemble invoicing packages.
  • Perform other related duties as required and assigned.
Requirements
  • High School Diploma or equivalent.
  • Demonstrated regular and punctual attendance at work.
  • Excellent verbal and written communication skills.
  • Detail-oriented and highly organized.
  • Proficient in basic computer operations, email, scanner/copier, record keeping, organization, and maintaining files & records.
  • Proficiency with MS Office products and PDF editing software.
Preferred Qualifications
  • Previous experience in a welding and/or manufacturing environment.
Work Environment
  • Must be able to sit at a desk for extended periods and work on a computer.
  • May be required to lift up to 15 pounds in an office setting.
  • Must be able to sit, stand, reach, stoop, kneel, crouch, and bend.
  • Must be able to see, speak, hear, and read.
  • Must use fingers and hands to manipulate/utilize office machines.
  • Must be able to walk over both even and uneven surfaces.

Westerman, Inc. is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, national origin, sex, sexual orientation, gender identity, disability, veteran status, or other legally protected status.