Administrative Specialist

3 days ago

Casper, Wyoming, United States City of Casper, WY Full time
Job Summary

We are seeking an experienced Administrative Specialist to join our team at the City of Casper, WY. This role will provide administrative support to our engineers and multiple divisions in Public Services.

Key Responsibilities
  • Provide independent, highly skilled administrative support to our engineers and multiple divisions in Public Services.
  • Assist with tracking and reconciling grants, assist with projects, and provide customer service to citizens.
  • Perform a variety of highly skilled administrative support duties, including compiling material and/or special case work; financial reconciliations; maintaining and updating a department website and social media sites; and serving on internal committees and/or task forces.
  • Provide customer service and perform administrative tasks, which may include all the duties described in the Administrative Assistant job description, in addition to higher skilled work.
  • May assist the Financial Services Department with tracking and/or reconciling grants within assigned department; serves as the point of contact for grant compliance and/or internal audits.
  • Inputs a variety of complex and statistical data; creates spreadsheets to organize, display, and summarize data; facilitates analysis and identifies interrelationships; and prepares special reports for City departments and/or agencies.
  • Coordinates and prepares for events, attends meetings, and may serve on committees and/or taskforces as assigned.
  • Assists with basic analytic work and budget preparation within function or department to support management.
  • Processes accounts payables and/or receivables, including calculating and determining settlements or adjustments; accepts payments; maintains petty cash supply; and researches, tracks and coordinates all accounts payables and/or receivables for an assigned area.
  • Creates and manages correspondence with significant impact while keeping management apprised of issues and accomplishments; follows-up, tracks work flow, and resolves problems relating to procedures and deadlines.
  • Ensures the organization and maintenance of record keeping systems; may suggest recommendations to management regarding improved efficiency for such systems.
  • Relied upon for operational knowledge of administrative processes and may serve as Subject Matter Expert (SME) due to high proficiency with specific technology and/or equipment solutions. May create semi-technical documentation for resource purposes.
  • Represents the City of Casper by responding to the public, citizens, its employees, and others in a prompt, professional, and courteous manner while continuously maintaining a positive customer service demeanor.
Requirements
  • High school diploma or equivalent (G.E.D.) required.
  • Minimum of five years of increasingly responsible experience performing administrative support, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed below.
  • Local government experience preferred.
  • Associate's degree in business administration, finance, general studies, or a related field preferred.
Benefits

The City of Casper offers a variety of benefits to full-time employees, including health insurance, retirement plans, paid time off, and more.

How to Apply

To apply for this position, please submit your application and resume to the City of Casper's Human Resources department.

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