Financial Operations Specialist

2 weeks ago

Baltimore, Maryland, United States Johns Hopkins University Full time

Job Summary

The Johns Hopkins University is seeking a highly skilled Financial Analyst to provide financial management and budgetary support to the SNF Agora Institute. The successful candidate will assist the Assistant Director of Finance in managing the institute's diverse funding portfolio, which includes a large endowment and various grants, contracts, and philanthropy.

Key Responsibilities

  • Financial Management & Reporting
    • Monitor and track faculty lab start-up and research budgets, providing regular updates to faculty and the Assistant Director of Finance.
    • Review and approve SAP transactions, ensuring all costs are allowable, allocable, and reasonable.
    • Process complex and non-routine journal transfers and oversee the institute's faculty and student grants program.
    • Keep abreast of institutional policies and the evolving financial regulatory environment, advising institute faculty and staff on best practices.
    • Work with the institute's Budget Analyst to ensure accounts are reconciled on a monthly basis for review and approval by the Assistant Director of Finance.
    • Perform cost-benefit analysis, interpreting and evaluating financial data to make recommendations.
    • Generate ad-hoc BW/Analysis reports to assist with institute strategic planning, developing forecasting models and projections.
    • Identify and assist with resolutions to procurement and accounts payable issues.
    • Create tools and spreadsheets that clearly summarize complex financial results.
    • Assist with the development of presentation materials using graphic design tools to illustrate salient financial results for the institute's quarterly meetings.
    • Create forecasting models that optimize strategic decision making for financial leadership.
    • Assist with the annual budget planning process.
  • HR/Payroll
    • Process various HR-related transactions in SAP, including Employment Actions, ISRs, and payroll cost transfers.
    • Maintain internal salary tracking spreadsheets to allocate personnel salaries across various budget lines.
    • Allocate salaries in SAP via payroll cost transfers, ensuring e-forms are in compliance and processed within 90 days for sponsored funds.
    • Assist with effort reporting.
    • Manage the payroll process for hourly workers in Timesheetx.
    • Collect new hire personnel data for all new institute faculty, students, and fellows.
    • Assist with onboarding new institute faculty, students, and fellows.
    • Assist with offboarding institute faculty, students, and fellows.
  • Sponsored Projects
    • Submit grant proposals in Fibi for institute and institutional review and approval, ensuring proposals are submitted on-time and accurately.
    • Work with Principal Investigators to prepare budgets and budget justifications for grant submissions.
    • Submit JAWS and SWIFT records.
    • Allocate budgets in SAP for new awards.
    • In coordination with the Assistant Director of Finance, provide financial management for various faculty lab's awards from the cradle to the grave.
    • Prepare sponsored invoices as necessary and run cash collected reports to ensure all revenue is received.
    • Process subcontractor invoices and generate good receipts in SAP Central Receiving.
    • Prepare monthly account reconciliation for review by the Assistant Director of Finance.
    • Monitor projects to ensure expenditures are timely, within project period, and in compliance with sponsor and university policy.
  • General
    • Recommend process improvements for better performance and efficiencies.
    • Keep abreast of university and sponsor policies to ensure up-to-date compliance.
    • Establish strong relationships with central offices that advance the institute's mission and key priorities.
    • Work independently to manage multiple tasks/assignments simultaneously.
    • Provide backup support to the finance team.
    • Carry out other related duties as assigned.

Special Knowledge, Skills, & Abilities

  • Ability to perform at a high level in a fast-paced and contingent environment.
  • Strong attention to detail and analytical skills.
  • Working knowledge of MS Excel.
  • Knowledge of SAP financial systems.
  • Ability to manage multiple projects and establish priorities using independent judgment and ensuring deadlines are met.
  • Demonstrated interpersonal, organizational, and problem-solving skills.
  • Ability to work in a fast-paced environment and flexibly handle competing priorities and stakeholders.
  • Two or more years of related experience preferred.
  • Willingness to work independently with a team that works in hybrid mode.

Technical Qualifications or Specialized Certifications

  • MS Office suite of software applications (Word, PowerPoint, Excel, etc.).

Minimum Qualifications

  • Bachelor's Degree in Finance, Accounting, Business, or related field.
  • Three years progressively responsible related financial/accounting experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

  • Must be highly skilled in financial analysis and reporting.
  • Experience providing financial support at the executive level.
  • Knowledge of JHU institutional systems, policies, and procedures.
  • Five years of experience, preferably in support of academic, business, research, and/or development activities and operations, providing high-level administrative oversight, coordination, and advice.

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