Administrative Support Specialist

3 weeks ago


Woodbridge, Virginia, United States HOATalent Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at HOATalent. As a key member of our community management team, you will be responsible for providing administrative support to our managers and employees, as well as managing our company's general administrative activities.

Key Responsibilities
  • Provide exceptional customer service to residents and employees
  • Assist with daily office needs, including making travel and meeting arrangements
  • Prepare reports and maintain accurate filing systems
  • Process parking and pool applications
  • Respond to owner inquiries
  • Assist in preparing meeting packets
  • Inspect units for violations and manage the violation process
  • Post required notices in buildings
  • Assist with community event preparations and attend events as needed
Requirements
  • Associate Degree or higher preferred
  • 2+ Years experience in Association Management preferred
  • Advanced knowledge of Microsoft Office: Excel, Word
  • Effective written and verbal communication skills
  • Action and results-oriented, enthusiastic
  • Excellent customer service skills and ability to multi-task in a fast-paced environment
What We Offer

At HOATalent, we offer a dynamic and supportive work environment, with opportunities for growth and learning. We prioritize work-life balance and offer flexible work arrangements, including work-from-home options and flexible hours. We also invest in ongoing education and training, paying for all education costs to support career growth and advancement opportunities.

We are committed to diversity, equity, and inclusion in the workplace and foster a diverse and inclusive environment. We value the contributions of every team member and encourage employee feedback and communication.

Join our team and be a part of our journey to excellence in community management.



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