Administrative Coordinator
2 weeks ago
We are seeking an experienced Administrative Specialist to join our team at the Prince William County Department of Youth Services. As an Administrative Specialist, you will provide administrative support to staff serving youth and play a key role in maintaining the smooth operation of our facility.
Key Responsibilities- Manage client and staff files, ensuring they are complete and accurate
- Prepare files for regular audits and create spreadsheets to track data for reporting to partner agencies
- Process bi-weekly payroll and accounts payable/receivable using the Mobius accounting system
- Prepare work orders for building repairs and order supplies
- Maintain staff calendar and prepare correspondence
- Greet youth customers and their families, as well as other visitors and answer questions
- Implement administrative practices that improve services to the community
- Monitor, purchase, and distribute commissary and new resident starter kits
- Assist in the hiring process by scheduling interviews and background checks
- Schedule payment for off-campus activities
- High school diploma or GED with 2 years of experience in a related field
- Strong skills in Microsoft 360 Suite (Word, Excel, PowerPoint, etc.)
- Excellent organizational and time management skills
- Ability to meet mandatory deadlines
- Ability to work independently
- Positive communication skills and ability to interact with clients, staff, and community partners
- Ability to effectively communicate in writing
- Experience with processing payroll and accounts/receivable
- Experience using Mobius accounting software or similar accounting processing software
- Proficiency in Microsoft 360 Suite (Word, Excel, PowerPoint, etc.)
- Experience using Mobius software or similar accounting processing software
- Experience in accounts payable/receivable and payroll processing
- Bilingual speaking and listening proficiency in Spanish/English
Prince William County Government offers a competitive salary range of $25.44 - $48.52 hourly, as well as medical plans with corresponding pharmacy and basic vision coverage, dental plans, and a separate vision plan. Full-time and part-time employees are eligible to participate in our plans, with the level and cost of benefits depending on the classification of the position.
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