Anesthesia Program Administrator

2 weeks ago

Portland, Oregon, United States Sound Physicians Full time
About Sound:

Sound Physicians, a physician-founded and led national medical group, is headquartered in Tacoma, WA. With a workforce of over 1,000 business professionals and 4,000 healthcare providers, including physicians, APPs, CRNAs, and nurses, we operate in more than 400 hospitals across 45 states. Established in 2001, we specialize in emergency and hospital medicine, critical care, anesthesia, and telemedicine, maintaining a patient-centered approach in a dynamic healthcare environment.

Benefits Overview:
  • Comprehensive medical, dental, and vision insurance
  • Flexible spending accounts for healthcare and dependent care
  • 401(k) retirement plan with employer matching
  • Generous paid time off (PTO) policy starting at 15 days annually
  • Ten paid holidays each year
Role Overview:

The Anesthesia Program Administrator plays a crucial role in the operational management of Sound Physicians' Anesthesia services. This position involves overseeing daily administrative functions and practice management within the Anesthesia program. The Administrator will engage actively with the site team and collaborate with various hospital departments, including the Medical Staff Office and specialty providers. Reporting to the Program Manager, Regional Director, or VP of Operations, this role requires close cooperation with the Program Medical Director to enhance program performance and efficiency.

Key Responsibilities:
  • Developing and managing the Anesthesia team schedule in collaboration with the Program Medical Director and staffing coordinator, ensuring proactive planning and addressing staffing needs.
  • Facilitating internal staffing discussions with the Program Medical Director and staffing coordinator, addressing scheduling challenges promptly.
  • Coordinating physician and CRNA interviews with hospital leadership and following up on hiring recommendations.
  • Overseeing the orientation process for new physicians and CRNAs, ensuring all onboarding requirements are met.
  • Ensuring accurate payroll documentation for physicians and CRNAs, including shift records and appropriate rates.
  • Acting as a liaison between Sound Physicians and the Hospital Medical Staff Office, ensuring all credentialing and enrollment documentation is complete.
  • Building and maintaining relationships with hospital departments to support the Anesthesia team effectively.
  • Assisting the Program Medical Director with committee participation requests and ensuring Anesthesia representation.
  • Communicating essential updates to the Anesthesia team and maintaining important documentation.
  • Collaborating with internal teams such as Provider Enrollment, Billing, Payroll, and Compliance.
  • Providing administrative support to the Program Medical Director, including scheduling and project management.
  • Organizing monthly team meetings, including logistics, agenda preparation, and minute-taking.
  • Managing incoming communications, including phone calls, faxes, and mail.
  • Maintaining an updated master team list and hospital documentation.
Candidate Profile:

A successful candidate will embody a blend of the following values, knowledge, and experience:

Core Values:
  • Effective Communication: Clear and consistent verbal and written communication skills.
  • Relationship Development: Ability to cultivate and maintain strong professional relationships.
  • Collaborative Teamwork: Proven ability to work effectively within teams in a complex organizational structure.
  • Analytical Thinking: Proactive problem-solving and decision-making capabilities.
  • Motivation: Demonstrated ability to achieve high levels of performance.
  • Self-Starter: Initiative to undertake tasks with minimal guidance.
  • Strategic Insight: Ability to see the broader picture and develop actionable plans.
  • Resourcefulness: Proactive use of available resources to address challenges.
Required Knowledge and Experience:
  • High School Diploma or GED equivalent.
  • Proficiency in electronic medical record systems and relevant software (e.g., Sound Connect, EMR).
  • Competence in Microsoft Office Suite (e.g., Outlook).
Experience:
  • 1-2 years of experience in healthcare customer service or in a medical office, medical group management, or hospital environment.
Compensation: $16-$30 per hour, determined by experience, location, and program complexity.

Sound Physicians is an Equal Employment Opportunity (EEO) employer committed to diversity, equity, and inclusion. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, gender identity, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by law.

This job description reflects the current requirements of the position and may be subject to change as duties evolve.

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