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Financial Operations Manager

2 months ago

Oak Brook, Illinois, United States Lincoln Military Housing Full time
Overview

If you are passionate about creating a welcoming environment, you will thrive at Lincoln Military Housing.

Whether you are embarking on your career or advancing in your professional journey, we are committed to helping you discover your ideal role.

Lincoln Military Housing is a comprehensive residential property management firm with a rich history in the sector.

With a presence in numerous markets across the U.S., we manage a substantial portfolio of residential units and have significant assets under our stewardship.

We are currently seeking a skilled Financial Operations Manager to oversee daily operations, provide guidance and training to team members, and manage the financial reporting for a diverse range of properties.

We are looking for a proactive individual who enjoys fostering relationships with both their team and clients. If this resonates with you, consider joining the Lincoln Military Housing family and advancing your career path today.

Responsibilities

Management and Leadership
- Assist in the organization and scheduling of staffing assignments.
- Conduct interviews and assess potential candidates for accounting roles.
- Ensure that any payroll discrepancies are resolved by the accounting team on a daily basis.

Team Oversight
- Provide training and supervision to accountants and accounting assistants.
- Ensure compliance with company and client policies and procedures.
- Review financial reports to ensure accuracy and timeliness.
- Monitor cash flows, distributions, and requests for contributions.
- Verify bank reconciliations for precision and completeness, ensuring that outstanding items are addressed.
- Ensure that critical payments are processed accurately and promptly by team members.
- Oversee responses to client inquiries and review questions.

Monthly Responsibilities
- Prepare comprehensive financial packages, including general ledger reviews and bank reconciliations for assigned properties.
- Manage cash for assigned assets and coordinate necessary distributions or contribution requests.
- Ensure timely payment of approved invoices, mortgages, and real estate taxes.
- Review all management fee calculations for portfolios to ensure they are completed and processed.
- Supervise Inter-Project Account reimbursements to guarantee timely payments.
- Respond promptly to client inquiries and questions.

Annual Responsibilities
- Coordinate and oversee the annual 1099 process.
- Serve as a resource for Business Managers and Regional Managers during budget preparation, including assisting with budget templates and addressing inquiries.
- Ensure that approved annual budgets are accurately entered into accounting systems.
- Complete and submit audit requests on time for the assigned portfolio.
- Review Common Area Maintenance escalations, real estate tax escalations, and other recovery calculations for mixed-use properties within the assigned portfolio.

Qualifications

Education and Experience
- Bachelor’s degree (BA/BS) from an accredited institution is preferred, along with a minimum of five years of relevant experience.
- In lieu of a degree, candidates with six or more years of related experience will be considered.

Certificates and Licenses
- None required; CPA certification is advantageous.

Communication Skills
- Proficient in writing, understanding, analyzing, and interpreting various business documents.
- Ability to effectively respond to complex inquiries or complaints, both verbally and in writing.
- Capable of presenting information to internal teams.
- A strong commitment to customer service is essential, whether for colleagues or clients.

Other Skills and Abilities
- Demonstrated ability to perform well under pressure with a proactive approach to challenges.
- Excellent organizational skills, attention to detail, and a willingness to embrace new ideas and processes.
- Ability to analyze, plan, and allocate workloads to ensure team success in meeting objectives.
- Proficient in MS Office software (Excel) and real estate accounting software (Yardi).

Benefits

Lincoln Military Housing offers competitive compensation, a comprehensive benefits package that includes health, dental, vision, and 401(k), along with opportunities for professional development and career advancement.