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Administrative Coordinator

2 months ago

Lincoln, Illinois, United States WestCare Foundation Full time
Job Summary

We are seeking a highly organized and detail-focused Administrative Assistant to provide administrative and clerical support to our program at the Logan Correctional Facility in Lincoln, IL. The successful candidate will be responsible for providing exceptional support to our clinical counselor, coordinating programmatic meetings, and maintaining accurate records.

Key Responsibilities
  • Provide administrative support to the supervising clinical counselor, including scheduling appointments, correspondence, and handling phone contacts.
  • Coordinate and prepare for designated programmatic meetings, including meeting announcements, agendas, and recording minutes.
  • Provide clerical support to the counseling and administrative staff as requested.
  • Assist in the development and implementation of substance abuse treatment policies and procedures.
  • Make travel arrangements for staff members as needed.
  • Maintain accurate and up-to-date filing systems for administrative files and other relevant documents.
  • Review and distribute incoming mail addressed to the program and administrative staff.
  • Assist in familiarizing clients with program rules, incentives, and other pertinent information for client success.
Requirements
  • High school diploma or equivalent required.
  • Previous experience in a secretarial position, preferably in a social service setting.
  • Excellent organizational, communication, and interpersonal skills.
  • Strong computer skills, including Microsoft Office applications.
  • Ability to work well in a team environment and maintain confidentiality.
  • Ability to pass background check and obtain necessary clearances.
Working Conditions

The work environment is primarily institutional, with occasional travel required. The employee must be able to perform the essential duties and activities with or without accommodation, including standing, walking, sitting, and using computer and telephone systems.