Administrative Assistant

2 weeks ago

Lincoln, United States Hubbell Full time

Job Overview The Administrative Assistant II is responsible for providing support to the organization by managing schedules, handling correspondence, organizing meetings, managing records, and performing a variety of administrative tasks to ensure the smooth operation of Hubbell’s offices. A Day In The Life Every day at Hubbell is different and you’ll contribute in many ways. On any given day, you’ll make a difference by: Handling incoming and outgoing correspondence, emails, and phone calls Maintaining and updating paper and electronic records, databases, and filing systems Coordinating and maintaining calendar appointments, meetings and travel itineraries and coordinating related arrangements Drafting and proofreading documents, reports, presentations, and assisting with editing and formatting as needed. Ordering and maintaining office supplies, managing equipment, and handling mail and deliveries Arranging, scheduling, and coordinating meetings, conferences, and presentations Prepare meeting agendas, take minutes, and distribute them to attendees Submitting and reconciling expense reports Acting as point of contact for internal and external clients Addressing and resolving administrative issues, inquiries, and requests from employees and external contacts Collaborating with other departments to support special projects, events, and initiatives Providing general support to visitors What will help you thrive in this role? High School Diploma (required) 1-3 years of previous Customer Service, Support or Administrative experience (required) Proficient in Microsoft Office Suite or related software (required) Must be able to meet deadlines in a fast-paced quickly changing environment Excellent verbal and written communication skills Strong interpersonal and customer service skills The ability to multitask is a must Excellent organizational skills and attention to detail Basic understanding of clerical procedures and systems such as recordkeeping and filing Ability to work independently Hubbell Incorporated Hubbell creates critical infrastructure solutions that power our customers, communities, people and the planet. Our company is strategically aligned around enabling grid modernization and electrification. As more products plug in to an aging grid, Hubbell solutions enable the transition to a more reliable, resilient and efficient energy infrastructure. Founded in 1888 our innovation has made us a leading global manufacturer of high quality electrical and utility solutions enabling customers to operate critical infrastructure reliably and efficiently. The company operates in two segments. Hubbell Utility Solutions (HUS) enable the grid to conduct, communicate and control energy across utility applications and Hubbell Electrical Solutions (HES) are essential to managing power across a wide range of industries and applications. Our vertical market solutions can be applied to markets including Data Centers, Renewables, Commercial Buildings, Industrial, Telecom and Transportation. Supporting both of our business segments is our corporate and Hubbell Unified Business Solutions teams that provide consistent process, tools technologies across our businesses. We are committed to operating sustainably and ethically while promoting an inclusive and supportive culture for our people to grow and develop in their careers. Our employees proudly work and serve our communities from our headquarters in Shelton, CT, across the United States and around the globe. Hubbell Electrical Solutions Hubbell Electrical Solutions (HES) are essential to managing power across a wide range of industries and applications. HES provides the critical components that allow operators of buildings, factories and other industrial infrastructure to connect, protect, wire and manage power. Hubbell Incorporated, its subsidiaries and affiliates, is an EO Employer AA: M/F/Veteran/Disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identity or any other protected class.

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