Accounts Payable Specialist

4 weeks ago


Eden Prairie, Minnesota, United States Wunderlich-Malec Full time
Job Summary

Wunderlich-Malec Engineering is seeking a skilled Accounts Payable Specialist to join our team. As a key member of our financial operations team, you will be responsible for managing the full cycle of accounts payable processing and ensuring timely, accurate, and efficient payment of invoices.

Key Responsibilities
  • Review and process invoices for overhead costs, equipment, subcontracts, and contracted services, ensuring compliance with company policies and procedures.
  • Utilize the purchasing system to ensure all invoices agree with purchase orders and collaborate with the purchasing department to resolve discrepancies.
  • Ensure accurate and consistent coding of invoices to the general ledger, providing reliable financial data.
  • Verify proper application of sales and use tax on overhead and non-resale purchases, as well as ensure timely payment and use of discounts.
  • Perform daily posting of invoices to ensure timely project and financial information.
  • Generate accounts payable and refund checks weekly and issue occasional checks upon immediate need, recording ACH and wire payments daily.
  • Research vendor statements and respond to vendor inquiries in a timely manner.
  • Maintain paper and electronic records in accordance with company policies, including filing, scanning, and storage.
  • Perform monthly review of accounts payable lists, focusing on credits that haven't been used or refunded and aging invoices that haven't been paid.
  • Assist in preparing 1099 forms for year-end and demonstrate basic knowledge of accounting debits and credits to correct accounts payable transactions through journal entries.
  • Collaborate with other Accounts Payable Clerks and provide backup during fluctuating workload responsibilities and employment vacations and absences.
  • Embrace change and adapt to improvements in Accounts Payable processes, procedures, and policies.
  • Provide assistance for special projects as needed.
Requirements
  • High School degree required; coursework in accounting and mathematics beneficial.
  • Minimum three years' experience in Accounts Payable, including AP coding and processing for multiple companies and organizations.
  • Basic knowledge of accounting principles and procedures, including ability to prepare and post journal entries.
  • Proficiency in MS Office, Excel, and accounting systems.
  • Accurate and proficient in ten-key and keyboarding skills desired.
  • Attention to detail required.
Work Environment

Standard office environment with frequent use of personal computer, facsimile, copy machines, and other miscellaneous office equipment.



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