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Accounts Payable Specialist

1 month ago

Eden Prairie, Minnesota, United States Aston Carter Full time
Accounts Payable Specialist Job Description

The Accounts Payable Specialist will be responsible for managing the full cycle of accounts payable processing and related tasks in a timely, accurate, and efficient manner.

Key Responsibilities:
  • Review and process invoices for overhead costs, equipment, subcontracts, contracted services, and other items in accordance with company policies and procedures.
  • Utilize the purchasing system to ensure all invoices agree to purchase orders and work closely with the purchasing department to resolve discrepancies.
  • Ensure all invoices are properly and consistently coded to the general ledger to provide accurate financial data.
  • Maintain knowledge of vendor terms to ensure timely payment and appropriate use of discounts.
  • Daily posting of invoices to ensure timely project and financial information.
  • Generate accounts payable and refund checks weekly and issue occasional checks upon immediate need.
  • Record ACH and wire payments daily.
  • Research vendor statements and respond to vendor inquiries on a timely basis.
  • Maintain paper and electronic records in accordance with company policies, including all paper and electronic filing, scanning, and storage.
  • Annually prepare new vendor files and destroy files following retention policies.
  • Perform monthly review of accounts payable list with attention given to credits that haven't been used or refunded and aging invoices that haven't been paid.
  • Assist in the preparation of 1099 forms for year-end.
  • Possess basic knowledge of accounting debits and credits as needed to correct accounts payable transactions through journal entries.
  • Work in a team environment with other Accounts Payable Clerks and provide backup as needed during fluctuating workload responsibilities and employment vacations and absences.
  • Willingness to engage, adapt, and accept change as it relates to improvements to Accounts Payable processes, procedures, and policies.
  • Provide assistance when requested for special projects.
Qualifications:
  • 2+ years of Accounts Payable experience
  • OR 6+ months of accounting related experience IF candidate has Associate's Degree in Accounting
  • Preferred: 2+ years of 3 way match invoice processing

Aston Carter is a world-class corporate talent solutions provider, specializing in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. We maintain an inclusive environment through persistent self-reflection, building a culture of care, engagement, and recognition with clear outcomes, and ensuring growth opportunities for our people.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.