Senior Administrative Specialist

3 days ago


Corvallis, Oregon, United States City of Corvallis Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Specialist to join our team at the City of Corvallis. As an Administrative Specialist, you will provide administrative support to various departments and teams, ensuring the smooth operation of our organization.

Key Responsibilities
  • Provide administrative support to department heads and staff, including preparing reports, presentations, and other documents.
  • Manage and maintain accurate and up-to-date records and files, both physical and electronic.
  • Coordinate and schedule meetings, appointments, and events, as well as prepare and distribute meeting materials and agendas.
  • Develop and implement administrative procedures and policies to ensure efficient and effective operations.
  • Provide excellent customer service to internal and external customers, responding to inquiries and resolving issues in a timely and professional manner.
  • Perform other administrative tasks as assigned, including data entry, mail distribution, and supply management.
Requirements
  • High school diploma or equivalent required; associate's or bachelor's degree in business administration or related field preferred.
  • Three years of experience in administrative support, preferably in a government or public sector setting.
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse groups and individuals.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
What We Offer
  • A competitive salary and benefits package, including medical, dental, and vision insurance, as well as a 401(k) retirement plan.
  • A dynamic and supportive work environment, with opportunities for professional growth and development.
  • A chance to make a meaningful contribution to the City of Corvallis and our community.


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