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Financial Operations Specialist

2 months ago

San Francisco, California, United States Commonwealth Full time

We are a reputable Real Estate Management Firm overseeing a diverse portfolio of investment properties across multiple states. Our organizational success is driven by our core values of integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently seeking an Accounting Specialist.

Position Overview: This role involves planning and directing accounting functions within the financial sector of our organization, either directly or through subordinate supervisors.

Benefits Package:

  • Competitive salary based on experience
  • Comprehensive Medical, Dental, and Life Insurance
  • Flexible spending accounts - Cafeteria 125 Plan
  • 401K Plan with company match up to 5%
  • Accrued personal days totaling 20 days annually

Qualifications and Requirements:

  • Proficient in computer applications (Microsoft Word, Excel, email, Adobe, and internet navigation).
  • Skilled in typing and ten-key by touch.
  • Strong financial and mathematical skills.
  • Detail-oriented with a focus on accuracy.
  • Excellent verbal and written communication abilities.
  • Self-motivated, capable of working independently as well as collaboratively.

Key Responsibilities:

  • Aids in the formulation and execution of goals, policies, priorities, and procedures related to financial management, budgeting, accounting, and payroll.
  • Supervises and engages in the preparation of various financial statements and reports.
  • Reconciles income and collaborates with community managers to resolve discrepancies.
  • Manages property operations, including posting deposits.
  • Prepares bills for payment, ensuring necessary approvals are obtained.
  • Processes recurring debt service payments, including owner draws, loan payments, and property tax payments.
  • Oversees daily cash management for all accounts within the assigned portfolio.
  • Collaborates with the Regional Manager to develop the financial budget for the upcoming year.
  • Directs internal audits, reviewing accounting and administrative controls.
  • Establishes system controls for new financial systems and enhances existing procedures.
  • Maintains general and subsidiary ledgers, accounts receivable, revenue distribution, depreciation, costs, property, operating expenses, and insurance records.
  • Conducts cost analyses and rate studies.
  • Engages with clients regarding inquiries about their financial reports.
  • Assists community owners and/or their CPAs with year-end tax returns by providing necessary information for year-end entries.
  • Approves ACH and wire transactions.
  • Posts rent payments received at the corporate office.
  • Inputs ACH bank information into the system.
  • Aids in generating management fee invoices, ensuring all are billed and recouped monthly.
  • Reconciles credit card statements for all current cardholders, ensuring all transactions are recorded and recouped as necessary.
  • Assists with rent concession matching between payroll and financial management systems.
  • Conducts bank statement reconciliations for all trust accounts.
  • Participates in and provides training at Quarterly Manager Meetings and relevant training sessions.
  • Additional duties may be assigned as needed.

Supervisory Responsibilities:

This position does not have direct supervisory responsibilities.