Event Planning Specialist, RTP Campus

2 weeks ago

Wilmington, North Carolina, United States Wake Technical Community College Full time
Salary: $37, $48,718.56 Annually

Location: RTP Campus

Job Type: Full-time, Annual

Job Number: 06206

Division: Executive Vice President

Department: Human Resources

FLSA: Non-Exempt

Position Overview

Pay Grade: Coordinator 3

This role is responsible for orchestrating events and meetings while providing administrative assistance for a designated campus, as directed by the Senior Director of Staff Professional Development and Event Management. Additionally, this position will support events across all College campuses as required.

Key Responsibilities

To excel in this role, the individual must effectively perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to fulfill the functions described herein.

* Collaborates in the organization of events and meetings for the assigned campus under the guidance of the Senior Director of Staff Professional Development and Event Management.

* Aids in planning event requirements by coordinating with caterers, submitting work orders, making room reservations, and liaising with various departments as necessary.

* Engages with internal and external clients, the general public, contractors, vendors, supervisors, peers, and subordinates, providing accurate and relevant information in writing, verbally, or in person.

* Maintains a comprehensive campus event calendar and communicates monthly schedules to relevant departments.

* Adheres to event-specific budgets and processes invoices/receipts in accordance with purchasing policies and guidelines.

* Ensures a safe and organized environment for all event participants.

* Resolves scheduling conflicts related to equipment, space, supplies, and furnishings.

* Assists the Senior Director of Staff Professional Development and Event Management in coordinating and promoting campus initiatives as necessary.

* Supports the coordination and collaboration of marketing efforts to promote campus-specific venue sales and community engagement.

* Maintains accurate event records, reports, and documentation as required.

* Provides administrative support to Campus Administrators as needed.

Qualifications

Knowledge, Skills & Abilities:

Proficient in MS Office applications

Strong interpersonal skills and ability to collaborate effectively

Accurate record-keeping and consistent deadline management

Demonstrated organizational skills

Ability to stand and walk for extended periods, as well as bend and lift during an 8-hour workday

Willingness to travel among all Wake Tech campuses and centers

Capability to perform normal duties with minimal supervision

Excellent written and verbal communication skills

Exceptional customer service skills

Requirements:

High School Diploma or equivalent

One year of experience in hospitality, catering, or event planning

One year of administrative experience in a professional office environment

Reliable transportation and a clean driving record

Availability to work 40 hours as assigned during operational hours

Ability to lift and carry up to 25 pounds and push/pull up to 50 pounds

Preferences:

Associate's degree

Demonstrated experience in planning multiple events and meetings, creating reports, and managing multiple calendars

We Value a Diverse Workforce

As an equal employment opportunity employer, Wake Tech values diversity, equity, and inclusion in our workforce. We are committed to supporting students from all backgrounds and ensuring a supportive environment for all employees.

Benefits Overview

Wake Technical Community College offers a comprehensive benefits program designed to meet the needs of our employees. For more information on benefits, please refer to our official resources.

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