Executive Operations Coordinator

2 weeks ago


Chicago, Illinois, United States MAHLER PRIVATE STAFFING Full time
Executive Operations Coordinator with Chief of Staff Expertise

A prominent private equity organization is seeking a skilled Executive Operations Coordinator with a Chief of Staff expertise to deliver critical assistance to the President and COO.

Key Responsibilities:

  • Facilitate organization and efficiency for the President and COO on a daily basis.
  • Oversee major initiatives and pivotal relationships.
  • Effectively manage schedules and logistical arrangements.
  • Prepare executive summaries and presentation materials.
  • Coordinate comprehensive travel logistics.
  • Serve as a gatekeeper, managing communications and requests.
  • Organize both internal and external meetings.
  • Engage with clients and support client interactions.

Candidate Qualifications:

The ideal candidate will possess a minimum of five years of experience supporting high-level executives in a dynamic environment. They must exhibit outstanding organizational skills, confidence, and adaptability. Excellent communication abilities, emotional intelligence, and the capacity to manage changing priorities are essential.

Additional attributes include:

  • Professional demeanor and a positive outlook.
  • Flexibility and responsiveness to needs.
  • Ownership mentality and confidence in their work.
  • Client-focused with exceptional interpersonal skills.
  • Proficient in Microsoft Office suite, particularly Excel and PowerPoint.
  • Experience in a related industry is advantageous.

Work Schedule:

Standard hours are typically Monday to Friday during regular business hours, with occasional extended hours and weekends as required.

Compensation Package:

Base salary is competitive, ranging from $150,000 to $175,000, complemented by a comprehensive benefits package that includes bonuses, health insurance, paid time off, holidays, and a retirement plan.

Application Process:

Interested candidates are encouraged to submit their application through the designated platform. All submissions must include a cover letter and salary expectations. Selected candidates will be contacted directly for further evaluation.

Mahler Private Staffing specializes in connecting elite private domestic staffing professionals with distinguished American families. Our customized approach ensures long-term placements that are mutually beneficial for both clients and candidates.

Due to the high volume of applications, we regret that we cannot respond to all submissions. Only selected candidates will receive personal communication for further assessment. There are no fees associated with the application process.



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