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Executive Support Specialist

2 months ago

Atlanta Georgia, United States Flatwater Group Full time
Job Summary

The Executive Support Specialist provides high-level administrative support to senior leaders within the organization, including Deputy Directors and Associate Directors. This role is critical for managing executive schedules, coordinating high-level meetings, and facilitating effective communication across the division.

Key Responsibilities
  • Manage executive calendars, scheduling meetings, and coordinating travel logistics.
  • Prepare briefing materials, reports, and presentations for executive-level meetings.
  • Serve as the liaison between senior management and internal/external stakeholders.
  • Handle confidential information and communications with the utmost discretion.
  • Organize and manage logistics for meetings, including venue arrangements and teleconferencing setup.
  • Draft and edit correspondence, including emails, memos, and official documents.
  • Monitor and prioritize emails, calls, and other communications requiring executive attention.
  • Assist in preparing and managing expense reports and budget documentation.
Requirements
  • Strong organizational skills and attention to detail.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple tasks simultaneously and prioritize effectively.
  • Experience handling sensitive and confidential information.
  • Bachelor's degree preferred or equivalent experience in executive-level support.
  • Minimum of 5 years of experience providing administrative support to senior leaders.
Work Environment

Primarily office-based, with some potential for telework. The ideal candidate will be able to work effectively in a fast-paced environment and prioritize tasks to meet deadlines.

Clearance/License Requirements

Public Trust Level 5 clearance required.