Parish Office Assistant

4 days ago


Phoenix, Arizona, United States SS. Simon and Jude Roman Catholic Cathedral Phoenix Full time

Serve as the First Point of Contact

As a Parish Receptionist/Administrative Assistant for SS. Simon and Jude Roman Catholic Cathedral Phoenix, you will serve as the first point of contact for parishioners and visitors, playing a crucial role in creating a positive and welcoming atmosphere. This role involves handling front-office operations and performing various administrative tasks to support the parish's priests and back-office staff.

Key Responsibilities:

•Welcome visitors and parishioners, identify their needs, and provide information and assistance to meet them or direct them to the appropriate staff member or office.

•Answer and direct phone calls, providing information or assistance; refer calls to the appropriate office; maintain a record of telephone messages and direct them to the appropriate staff person.

•Register new parishioners and maintain accurate parishioner information in the parish database. Assist in maintaining parish records and manage various database forms and processes.

•Contact parishioners as needed to verify demographic information. Assist parishioners with setting up or modifying their online contributions. Enter data as needed for administration.

•Establish and maintain sacramental forms and records; maintain a parish record of all sacraments administered by parish clergy; respond to requests for verification of sacraments received; report reception of sacraments to other parishes as necessary.

•Order office supplies and maintain office machines; schedule maintenance services, coordinate service calls/repairs, and order supplies through a vendor.

•Enter weekly cash and check contributions into parishioners' profiles and check the money counter's totals with database totals. Process checks and complete remote deposits. Type thank-you letters for special contributions as needed.

•Coordinate incoming and outgoing mail; sort and distribute incoming mail; stamp outgoing mail and distribute costs to the appropriate departments. Assist with any special parish-wide mailings.

•Make copies for back-office staff if requested. Maintain an organized and stocked copy room.

•Assist priests with schedules, appointments, and calendars as needed.

•Perform other position-related tasks deemed necessary and/or assigned by the office manager and administration.

Requirements:

•Bilingual: Ability to communicate clearly and compassionately in both English and Spanish.

•Excellent interpersonal and communication skills and a pastoral attitude.

•Good computer and typing skills. Knowledge of Microsoft Office applications.

•Willingness to learn database management system and ongoing learning with database updates, etc.

•Understand the importance of confidentiality of parish records and conversations.

•Attention to detail and accurate data entry skills.

•Self-learner, problem-solver, and a team player.

Salary Information:

$16.00 - $17.00 Hourly, depending on experience.



  • Phoenix, Arizona, United States Pacific Office Automation Full time

    Job OverviewPacific Office Automation is a leading document imaging and technology dealer with over 40 years of experience in office equipment and technology sales/service. We have grown to over thirty branches located in ten western states, providing our customers with top-notch service and support.We are seeking an Administrative Sales Assistant to join...


  • Phoenix, Arizona, United States Jobot Full time

    Job Title: Consulting Medical Office AssistantWe are seeking a highly skilled and experienced Consulting Medical Office Assistant to join our team at Jobot. This is an exciting opportunity to work in a fast-paced and rewarding environment, delivering high-quality patient care and ensuring smooth office operations.Responsibilities:Provide exceptional patient...


  • Phoenix, Arizona, United States Jobot Full time

    Job Title: Consulting Medical Office AssistantWe are seeking a highly skilled and experienced Consulting Medical Office Assistant to join our team at Jobot. As a key member of our healthcare team, you will be responsible for delivering exceptional patient care, ensuring smooth office operations, and providing consulting services to improve our office's...


  • Phoenix, Arizona, United States Medix Full time

    Job Title: Medical Office AssistantCompany: Medix HealthcareJob Summary:Medix Healthcare is seeking a highly skilled Medical Office Assistant to join our team. As a Medical Office Assistant, you will be responsible for providing administrative support to our medical staff, ensuring the smooth operation of our office, and providing exceptional patient...


  • Phoenix, Arizona, United States Great Hearts Academies Full time

    Job Title: Assistant Office ManagerAt Great Hearts Academies, we are seeking a highly skilled and organized Assistant Office Manager to join our team. The successful candidate will be responsible for managing the annual enrollment and waitlist cycles, including late enrollment and withdrawal processes, and transfer of records documents/processes.Key...


  • Phoenix, Arizona, United States Great Hearts Academies Full time

    Assistant Office Manager Job DescriptionGreat Hearts Academies is seeking a highly organized and detail-oriented Assistant Office Manager to join our team. As a key member of our front office, you will be responsible for managing the annual enrollment and waitlist cycles, verifying student information, and maintaining accurate records.Key...


  • Phoenix, Arizona, United States TTF Search and Staffing Full time

    Job SummaryTTF Search and Staffing is seeking a highly skilled Back Office Medical Assistant/Scribe to join our team. As a key member of our healthcare team, you will provide exceptional support to our clients in a fast-paced medical environment.Key ResponsibilitiesAssist with back office medical duties, including vitals, injections, and patient...


  • Phoenix, Arizona, United States Salvation Army Full time

    Job SummaryThe Salvation Army is seeking a highly organized and detail-oriented Seasonal Office Aide to support our team during the holiday season. As a key member of our office staff, you will be responsible for answering incoming calls, responding to staff and agency inquiries, and assisting with various administrative tasks.Responsibilities• Answer...


  • Phoenix, Arizona, United States Phoenix Union High School District 210 Full time

    Job SummaryThe Phoenix Union High School District is seeking a highly skilled and experienced Office Assistant Senior to provide administrative support to a team or department in the school or District office. The successful candidate will be responsible for providing clerical support, maintaining accurate records, and ensuring the smooth operation of the...


  • Phoenix, Arizona, United States Great Hearts Academies Full time

    Job Title: Assistant Office ManagerGreat Hearts Academies is seeking a highly organized and detail-oriented Assistant Office Manager to join our team. As a key member of our front office staff, you will be responsible for managing the annual enrollment and waitlist cycles, verifying student enrollment, and maintaining accurate records.Key...


  • Phoenix, Arizona, United States Insperity Full time

    Role Summary:We are seeking a highly skilled Medical Support Assistant to join our team. The successful candidate will provide exceptional support to our healthcare professionals, ensuring seamless patient care and administrative tasks.Responsibilities:Perform patient care activities, including check-in, check-out, prescription refills, and vital sign...


  • Phoenix, Arizona, United States Evergreen Devco, Inc. Full time

    Job Title: Administrative Assistant Office ManagerEvergreen Devco, Inc. is a leading commercial retail, industrial, and multifamily development company seeking a highly skilled Administrative Assistant/Office Manager to join our Phoenix office team. As a key member of our administrative team, you will play a crucial role in ensuring the smooth day-to-day...


  • Phoenix, Arizona, United States Evergreen Devco, Inc. Full time

    Job Title: Administrative Assistant Office ManagerEvergreen Devco, Inc. is a leading commercial retail, industrial, and multifamily development company seeking a highly skilled Administrative Assistant/Office Manager to join our team in Phoenix. As a key member of our office team, you will play a crucial role in ensuring the smooth day-to-day operation of...


  • Phoenix, Arizona, United States Goldwater Institute Full time

    Job OpportunityThe Goldwater Institute is seeking a highly skilled Legal Office Assistant to join our litigation and operation teams. As a key member of our team, you will be responsible for executing a variety of duties, including legal file maintenance, editing, drafting, tracking correspondence and communications, case filings, basic administrative...


  • Phoenix, Arizona, United States HonorHealth Full time

    Job SummaryThe Medical Assistant provides front and back office support to professional staff, ensuring a seamless patient experience. Responsibilities include:Escorting patients to exam rooms and maintaining clean, neat, and well-stocked exam roomsProviding quality phone service by scheduling patients or referring callers to the appropriate partyAnswering...


  • Phoenix, Arizona, United States Arizona Official Website of State of Arizona Full time

    Job Summary:The Arizona Official Website of State of Arizona is seeking a highly motivated individual to fill the role of Records Management Specialist. This position is responsible for overseeing, tracking, and responding to requests for information while ensuring that any aspect of the release of protected health information is done in accordance with the...


  • Phoenix, Arizona, United States Arizona Official Website of State of Arizona Full time

    Job Summary:The Arizona Official Website of State of Arizona is seeking a highly skilled and detail-oriented individual to fill the role of Assistant Privacy Officer. This position is responsible for overseeing the management, tracking, and production of responsive records, including public records and member information requests, and subpoenas.Key...

  • Medical Assistant

    2 weeks ago


    Phoenix, Arizona, United States Insperity Full time

    Job SummaryWe are seeking a highly skilled and bilingual Medical Assistant to join our team at the Arizona Kidney Disease and Hypertension Center (AKDHC) North Mountain Office. As a Medical Assistant, you will play a vital role in supporting the care and treatment of patients while providing assistance to all office personnel as...


  • Phoenix, Arizona, United States Surgery Care Affiliates Full time

    Job SummaryWe are seeking a highly skilled Medical Assistant to join our team at Surgery Care Affiliates. As a Medical Assistant, you will play a vital role in providing exceptional patient care and supporting our clinical staff.Key Responsibilities:Perform various administrative and clinical tasks to support the healthcare team.Assist with data entry,...


  • Phoenix, Arizona, United States HETAL C SHAH MD PC Full time

    Job Title: Administrative Assistant - Medical OfficeJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to support our Medical Office team. The ideal candidate will have excellent communication skills, a friendly demeanor, and the ability to multitask in a fast-paced environment.Responsibilities:Provide administrative...