Project Coordinator

1 week ago

South Bend, Indiana, United States CBS Service Full time
Job OverviewAt CBS Service, we are seeking a highly organized and detail-oriented Project Administrator to join our team. The ideal candidate will be a self-starter who can initiate procedures, follow up with internal and external team members, and ensure outstanding tasks are completed promptly.Key Responsibilities
  • Establish project start-up procedures, including communication channels and project files.
  • Maintain organized project documentation, including contracts, permits, drawings, change orders, and other relevant documents.
  • Coordinate with internal and external team members to ensure timely completion of tasks and adherence to project timelines.
  • Draft and track project-related documents, such as meeting minutes, RFIs, submittals, and punch lists.
  • Facilitate communication between project stakeholders, including clients, architects, engineers, subcontractors, and suppliers.
  • Assist with procurement activities, including organizing lighting information, setting up rentals, and making project information available to purchasing.
  • Support project managers with administrative tasks, such as scheduling meetings, preparing documents, and managing correspondence.
  • Monitor project progress and identify potential risks or delays, proactively addressing issues to keep projects on track.
  • Assist with project closeout procedures, including preparing project documentation.
Requirements
  • Experience as a project administrator or similar role.
  • Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
  • Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.
  • Proficiency in Microsoft Office Suite and Google Suite.
  • Knowledge of construction processes, terminology, and documentation requirements.
  • Detail-oriented with a focus on accuracy and quality.
  • Ability to work independently with minimal supervision and take initiative to drive projects forward.

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