Current jobs related to Executive Administrative Assistant - Pittsburgh Pennsylvania - Woolpert, Inc.

  • Executive/Administrative Assistant

    3 days ago

    Pittsburgh, United States Davis Consulting Solutions Full time

    Job Description The Executive Assistant (EA) will work closely with the President and Chief Executive Officer (CEO) in the day-to-day administrative functions of the company at the strategic and tactical level of the operation. This role will support the CEO and leadership to execute and administer the day-to-day operations, program development, contract...

  • Executive Administrative Assistant

    3 weeks ago

    Pittsburgh, Pennsylvania, United States Techstra Solutions Full time

    Job DescriptionAt Techstra Solutions, we are seeking an experienced Executive Administrative Assistant to support the daily operations of our Pittsburgh office. This role requires a high-energy individual with excellent organizational skills, strong attention to detail, and effective communication skills.The ideal candidate will have 5+ years of experience...

  • Executive Administrator

    3 weeks ago

    Pittsburgh, Pennsylvania, United States Sargent Electric Full time

    Job Title: Executive AdministratorJob Summary: We are seeking an experienced Executive Administrator to join our team at Sargent Electric Company. As a key member of our executive team, you will provide administrative support, coordinate travel arrangements, and maintain confidentiality in a fast-paced environment.Responsibilities:Coordinate executive team...

  • Executive Assistant

    4 weeks ago

    Pittsburgh, Pennsylvania, United States US Tech Solutions, Inc. Full time

    {"Job Title": "Executive Assistant II", "Job Description": "Job SummaryUS Tech Solutions, Inc. is seeking an experienced Executive Assistant II to provide high-level administrative support to our executive team. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work independently.Key...

  • Administrative Assistant

    1 month ago

    Pittsburgh, United States Greater Pittsburgh Travel Full time

    Company DescriptionEstablished in 1986, Greater Pittsburgh Travel has over 38 years of experience in making travel dreams come true. Our agents specialize in leisure and corporate travel, offering a wide range of options from all-inclusive packages to custom itineraries. Popular trips include escorted Italy adventures, Caribbean escapes, European River...

  • Administrative Assistant

    1 month ago

    Pittsburgh, United States Greater Pittsburgh Travel Full time

    Company DescriptionEstablished in 1986, Greater Pittsburgh Travel has over 38 years of experience in making travel dreams come true. Our agents specialize in leisure and corporate travel, offering a wide range of options from all-inclusive packages to custom itineraries. Popular trips include escorted Italy adventures, Caribbean escapes, European River...

  • Executive Assistant

    3 weeks ago

    Pittsburgh, Pennsylvania, United States PNC Full time

    Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to our management team. The successful candidate will be responsible for coordinating meetings, managing calendars, and preparing complex reports and documents.Key Responsibilities:Provide administrative support to senior executives, including scheduling...

  • Executive Assistant

    1 month ago

    Pittsburgh, Pennsylvania, United States US Tech Solutions, Inc. Full time

    {"Job Title": "Executive Assistant II", "Job Description": "Job SummaryUS Tech Solutions, Inc. is seeking an experienced Executive Assistant II to provide high-level administrative support to our executive team. The successful candidate will be responsible for conducting research, handling information requests, and performing clerical functions.Key...

  • Administrative Assistant

    4 days ago

    Pittsburgh, United States Metro Community Health Center Full time

    Administrative Assistant Position Reports To: Chief Executive Officer FLSA: Exempt Positions reporting into this job: None Metro Community Health Center extends great benefits to our eligible employees. MCHC current benefits are: MCHC pays 100% of the employee premium for UPMC Gold Small Business Medical, United Concordia dental, STD, LTD and Life insurance...

  • Executive Assistant to the President

    3 weeks ago

    Pittsburgh, Pennsylvania, United States PITT OHIO Full time

    PITT OHIO Job DescriptionWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior leadership team.Key Responsibilities:Provide administrative support to the Executive Team, including calendar management, appointment scheduling, and travel arrangements.Develop and maintain reports, presentations, and...

  • Executive Director and Superintendent

    1 week ago

    Pittsburgh, United States Korn Ferry Executive Search Full time

    Western Pennsylvania School for Blind Children Founded in 1887 and located in the heart of Oakland, the higher education and healthcare center of Pittsburgh , Western Pennsylvania School for Blind Children ("the School") is a one-of-a-kind educational experience committed to empowering our students to realize their full potential. The School also provides...

  • Executive Assistant II

    3 weeks ago

    Pittsburgh, Pennsylvania, United States US Tech Solutions, Inc. Full time

    **Job Summary**We are seeking a highly skilled and experienced Executive Assistant II to join our team at US Tech Solutions, Inc. as a key member of our administrative support team.Key Responsibilities:Provide high-level administrative support to our executive team by conducting research, handling information requests, and performing clerical...

  • Executive Assistant II

    2 weeks ago

    Pittsburgh, Pennsylvania, United States US Tech Solutions Full time

    Job Summary:We are seeking a highly skilled and experienced Executive Assistant II to provide high-level administrative support to our team. The ideal candidate will have a strong background in research, information management, and clerical functions.Key Responsibilities:Provide administrative support to executives, including conducting research, handling...

  • Executive Assistant to the President

    4 weeks ago

    Pittsburgh, Pennsylvania, United States PITT OHIO Full time

    PITT OHIO Job OpportunityPITT OHIO, a leading transportation solutions provider, is seeking an experienced Executive Assistant to support the President and senior leadership team.Key ResponsibilitiesProvide administrative support to the Executive Team, including calendar management, appointment scheduling, and travel arrangements.Develop and maintain...

  • Executive Assistant to the President

    2 months ago

    Pittsburgh, United States PITT OHIO Full time

    PITT OHIO, a $900 million, high service, highly profitable, transportation solutions provider offering SUPPLY CHAIN, LTL and TRUCKLOAD services is seeking an Executive Assistant to President to join our team at our Corporate office in Pittsburgh, PA .We offer competitive wages, hospital/medical insurance with no monthly premiums, vision, discount...

  • Executive Assistant to the President

    1 week ago

    pittsburgh, United States PITT OHIO Full time

    PITT OHIO, a $900 million, high service, highly profitable, transportation solutions provider offering SUPPLY CHAIN, LTL and TRUCKLOAD services is seeking an Executive Assistant to President to join our team at our Corporate office in Pittsburgh, PA .We offer competitive wages, hospital/medical insurance with no monthly premiums, vision, discount...

  • Executive Assistant to the President

    1 month ago

    Pittsburgh, United States PITT OHIO Full time

    PITT OHIO, a $900 million, high service, highly profitable, transportation solutions provider offering SUPPLY CHAIN, LTL and TRUCKLOAD services is seeking an Executive Assistant to President to join our team at our Corporate office in Pittsburgh, PA .We offer competitive wages, hospital/medical insurance with no monthly premiums, vision, discount...

  • Executive Assistant to the President

    2 months ago

    Pittsburgh, United States PITT OHIO Full time

    PITT OHIO, a $900 million, high service, highly profitable, transportation solutions provider offering SUPPLY CHAIN, LTL and TRUCKLOAD services is seeking an Executive Assistant to President to join our team at our Corporate office in Pittsburgh, PA .We offer competitive wages, hospital/medical insurance with no monthly premiums, vision, discount...

  • Executive Assistant to the President

    2 months ago

    pittsburgh, United States PITT OHIO Full time

    PITT OHIO, a $900 million, high service, highly profitable, transportation solutions provider offering SUPPLY CHAIN, LTL and TRUCKLOAD services is seeking an Executive Assistant to President to join our team at our Corporate office in Pittsburgh, PA .We offer competitive wages, hospital/medical insurance with no monthly premiums, vision, discount...

  • Executive Assistant

    3 weeks ago

    Pittsburgh, Pennsylvania, United States Gather AI Full time

    About the RoleWe are seeking a highly organized and detail-oriented Executive Assistant / Office Manager to provide administrative support to our CEO and operations team. As a key member of our team, you will play a crucial role in ensuring the smooth operation of executive functions, managing schedules, coordinating travel arrangements, and facilitating...

Executive Administrative Assistant

2 months ago

Pittsburgh Pennsylvania, United States Woolpert, Inc. Full time
About the Role

We are seeking a highly skilled and experienced Executive Administrative Assistant to join our dynamic team at Woolpert, Inc. in Pittsburgh. This is a senior-level position that reports directly to the President and requires a high level of administrative support.

Key Responsibilities
  • Manage the executive calendar and schedule meetings, ensuring seamless coordination and efficient use of time.
  • Handle confidential information, correspondence, and meetings with discretion and professionalism.
  • Prepare reports, presentations, and meeting materials, utilizing strong writing and communication skills.
  • Coordinate travel arrangements, including international travel, and ensure all necessary documentation is completed.
  • Act as a liaison between executives and internal/external stakeholders, fostering strong relationships and effective communication.
  • Manage office operations and special projects, demonstrating flexibility and adaptability in a fast-paced environment.
  • Process and manage expense reports and timesheet submissions and approvals, ensuring accuracy and compliance.
  • Attend meetings as requested and compile meeting minutes and action items, maintaining a high level of organization and attention to detail.
  • Arrange Board of Directors and other executive meetings, including all accompanying administrative tasks.
  • Organize team communications and plan events, both internal and off-site, promoting a positive and productive work environment.
Requirements
  • 10+ years of administrative support experience at the senior executive level or equivalent experience.
  • Expert Microsoft Office skills, including Outlook, PowerPoint, Word, and Excel.
  • Strong written and verbal communication skills, with the ability to effectively communicate with executives and stakeholders.
  • Flexible team player, willing to adapt to changes and unafraid of challenges.
  • Ability to maintain confidentiality of information related to the company and its employees.
  • Excellent time management skills, with the ability to prioritize tasks and meet deadlines.
  • Strong attention to detail, with a focus on accuracy and quality.
Preferred Skills and Abilities
  • Understand the preferences and proactively anticipate the needs of executives and others, ensuring efficient and smooth travel, logistics, and scheduling.
  • Prepare presentations and manage all business correspondence, demonstrating strong writing and communication skills.
  • Manage inventory of equipment and business supplies, ensuring efficient use of resources.
  • Manage information flow, with only significant issues escalated, maintaining a high level of organization and attention to detail.
  • Present as a leader to the administration team in standards and processes, promoting a positive and productive work environment.
  • Maintain and refine initiatives for the C-Suite, demonstrating a high level of professionalism and expertise.
  • Actively research and promote efficiencies to processes, ensuring continuous improvement and excellence.
  • Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld.
  • Assist in compiling data, proofreading/editing emails, completing projects, and preparing presentations, as needed.